REGULAR MEETING OF MUNICIPAL COUNCIL
AGENDA

Tuesday, January 23, 2024 at 5:30 P.m. - 8:30 P.m.

Franz Wilhelmsen Theatre at Maury Young Arts Centre

4335 Blackcomb Way, Whistler, BC V8E 0X5

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1.

CALL TO ORDER

The Resort Municipality of Whistler is grateful to be on the shared, unceded territory of the Líl̓wat People, known in their language as Lil̓wat7úl, and the Squamish People, known in their language as Sḵwx̱wú7mesh. We respect and commit to a deep consideration of their history, culture, stewardship and voice.

2.

ADOPTION OF AGENDA

• That Council adopt the Regular Council Meeting agenda of January 23, 2024.

3.

ADOPTION OF MINUTES

• That Council adopt the Regular Council Meeting minutes of January 9, 2024.

4.

PRESENTATIONS AND DELEGATIONS

4.1

2024 BC Property Assessments 

A presentation by J. Hadley, BC Assessment Deputy Assessor, regarding 2024 BC Property Assessments.

5.

PUBLIC COMMENT AND QUESTION PERIOD

6.

MAYOR'S REPORT

7.

INFORMATION REPORTS

7.1

Resort Municipality of Whistler Corporate Greenhouse Gas Reduction Strategy Report No. 24-005 File No. 0340-20

A presentation by municipal staff.

• That Council receive Information Report No. 24-005 regarding the Resort Municipality of Whistler Corporate Greenhouse Gas Reduction Plan.

8.

ADMINISTRATIVE REPORTS

8.1

Transfer Station Vehicle Scale Plaza Replacement Tender Award Report No. 24-006 File No. 5330-04-1014

A presentation by municipal staff. 

• That Council award the contract to construct the Transfer Station Vehicle Scale Plaza project to Coastal Mountain Excavations in the amount of $1,013,237.00 (exclusive of GST). 

8.2

2024 Whistler Summer Concert Series Producer Role – Contract Renewal Report No. 24-007 File No. 8100-20

A presentation by municipal staff. 

• That Council authorizes the Resort Municipality of Whistler (RMOW) to enter into a contract with Kristen Robinson Productions (Contractor) for production of the 2024 Whistler Summer Concert Series (WSCS) in the amount of $805,000 (exclusive of GST) in a form substantially similar to the sample producer contract attached as Appendix A to Administrative Report No. 24-007; and

  That Council direct the corporate signatories for the RMOW to execute the WSCS contract with the Contractor.  

8.3

Building and Plumbing Regulation Amendment Bylaw (Fee Updates) No. 2425, 2024 Report No. 24-008 File No. 3900-20-2425

A presentation by municipal staff. 

• That Council consider giving first, second and third readings to “Building and Plumbing Regulation Amendment Bylaw (Fee Updates) No. 2425, 2024”.

8.4

Housing Agreement Bylaw (1475 Mount Fee Road) No. 2422, 2024 Report No. 24-009 File No. 3900-20-2422

A presentation by municipal staff. 

• That Council consider giving first, second and third readings to “Housing Agreement Bylaw (1475 Mount Fee Road) No. 2422, 2024”.

8.5

Council Policy A-7: Community Enrichment Program Updates Report No. 24-010 File No. 0340-20

A presentation by municipal staff. 

• That Council adopt Council Policy A-7: Community Enrichment Program, as amended and attached as Appendix A to Administrative Report No. 24-010; and

  That Council direct staff to proceed to investigate amending the scholarship program to include scholarships for indigenous students from the Lil’wat Nation, the Squamish Nation and Whistler Waldorf high school graduates for the 2025 graduating class.

8.6

Whistler Fire Rescue Service Response Analysis and Resourcing Request Report No. 24-011 File No. 7200

A presentation by municipal staff. 

• That Council direct staff to initiate seven day a week daytime staffing at the Spring Creek Fire Hall #3 as soon as is practicable; and

  That Council direct staff to include the associated increases in Whistler Fire Rescue Services operating costs into the next amendment of “Five-Year Financial Plan 2024 - 2028 Bylaw No. 2424, 2024”, to be considered by Council later this year.

8.7

2024 Fee for Service Funding Recommendations Report No. 24-012 File No. 1850-20-2024

A presentation by municipal staff. 

• That Council approve the Resort Municipality of Whistler (RMOW) entering into Fee for Service Funding Agreements for 2024 with:

  • Sea to Sky Invasive Species Council up to the amount of $73,500;
  • Whistler Animals Galore up to the amount of $120,750;
  • Whistler Off-Road Cycling Association up to the amount of $282,450;
  •  Whistler Museum and Archives Society up to the amount of $218,400; and
  • Arts Whistler up to the amount of $577,500;

  subject to each of the above-named recipients agreeing to the terms and conditions of a recipient-specific service agreement between the RMOW and each recipient organization.
  

8.8

Whistler Housing Authority Ltd. – 2023 Annual Filing Report No. 24-013 File No. 0500-02-0007

No presentation.

• That Council of the Resort Municipality of Whistler (RMOW) in open meeting assembled, hereby resolves that the RMOW, as shareholder of Whistler Housing Authority Ltd. pass the Shareholder’s Resolutions attached as Appendix A to this Administrative Report No. 24-013, and that the Shareholder’s Resolutions be executed by the corporate signatories on behalf of the RMOW.

9.

MINUTES OF COMMITTEES 

9.1

Advisory Design Panel Committee

• That Council receive the Regular Meeting minutes of the Advisory Design Panel Committee of July 12, 2023.

9.2

Governance and Ethics Standing Committee

• That Council receive the Regular Meeting minutes of the Governance and Ethics Standing Committee of November 16, 2023.

10.

BYLAWS FOR FIRST, SECOND AND THIRD READINGS

10.1

Building and Plumbing Regulation Amendment (Fee Update) Bylaw No. 2425, 2024

• That Council give "Building and Plumbing Regulation Amendment (Fee Update) Bylaw No. 2425, 2024" first, second and third readings.

10.2

Housing Agreement Bylaw (1475 Mount Fee Road) No. 2422, 2024

• That Council give "Housing Agreement Bylaw (1475 Mount Fee Road) No. 2422, 2024" first, second and third readings.

11.

BYLAWS FOR ADOPTION

11.1

Five-Year Financial Plan 2024 - 2028 Bylaw No. 2424, 2024

• That Council adopt "Five-Year Financial Plan 2024-2028 Bylaw No. 2424, 2024". 

11.2

Board of Variance Bylaw No. 2412, 2023 

• That Council adopt "Board of Variance Bylaw No. 2412, 2023".

12.

OTHER BUSINESS

12.1

Amendment to Acting Mayor Schedule

That Council amend the Acting Mayor schedule to appoint Councillor Jeff Murl as Acting Mayor for the months of March and April 2024, and Councillor Arthur De Jong as Acting Mayor for the months of November and December 2024.

13.

CORRESPONDENCE

13.1

Bus Service for Rainbow Neighbourhood File No. 3009

Correspondence from D. Ashton regarding the need to reinstate the Route 32 bus service for the Rainbow neighbourhood.

13.2

Winter Bus Schedule for Emerald and Rainbow Neighbourhoods File No. 3009

Correspondence from H. Mehlenbacher regarding the need to reinstate the Route 32 bus service for the Emerald and Rainbow neighbourhoods.

13.3

Nesters Pedestrian Infrastructure File No. 3009

Correspondence from B. Ladner regarding the need for pedestrian infrastructure in the Nesters Shopping Centre area and the Nesters bus stop.

13.4

Friday Prayers for the Muslim Community File No. 3009

Correspondence from S. Haque regarding the community benefits of establishing and exploring ways to build bridges with the Muslim community.

13.5

Light-up and Proclamation Requests

a.

Parkinson's Awareness Day File No. 3009.1

Correspondence from R. Quak, requesting the Fitzsimmons Covered Bridge be lit blue on April 11, 2024, in support of World Parkinson's Awareness Day. 

b.

National Dental Hygienists Week File No. 3009.1

Correspondence from B. Sander, requesting the Fitzsimmons Covered Bridge be lit purple on April 4-10, 2024, in support of National Dental Hygienists Week. 

c.

Heritage Week Proclamation File No. 3009.1

Correspondence from K. Clausen, requesting that February 19-25, 2024, be proclaimed Heritage Week in Whistler.

14.

TERMINATION

• That Council terminate the Regular Council Meeting of January 23, 2024.