REGULAR MEETING OF MUNICIPAL COUNCIL

MINUTES

-
Remote Meeting
https://www.whistler.ca/municipal-gov/council/watch-council-meetings
PRESENT:
  • Mayor J. Crompton
  • Councillor A. De Jong
  • Councillor R. Forsyth
  • Councillor J. Ford
  • Councillor J. Grills
  • Councillor D. Jackson
  • Councillor C. Jewett
STAFF PRESENT:
  • Chief Administrative Officer, V. Cullen
  • General Manager of Corporate and Community Services, T. Battiston
  • General Manager of Infrastructure Services, J. Hallisey
  • Interim General Manager of Resort Experience, T. Metcalf
  • Director of Human Resources, D. Wood
  • Director of Planning, M. Kirkegaard
  • Director of Finance, C. Price
  • Manager of Communications, M. Comeau
  • Municipal Clerk, A. Banman
  • Manager of Financial Services, M. Peatfield
  • Capital Projects Manager, T. Shore
  • Manager of Environmental Stewardship, H. Beresford
  • Senior Planner, C. Beaubien
  • Acting Senior Planner, R. Licko
  • Parks and Trails Supervisor, L. Russell
  • Planner, T. Napier
  • Planner, S. Johnson
  • Legislative and Insurance Coordinator, L. Wyn-Griffiths
  • Council Coordinator, N. Cooper

Mayor J. Crompton recognized that the Meeting is being held on the traditional territories of the Lil’wat Nation and the Squamish Nation.

  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor J. Grills

    That Council adopt the Regular Council Meeting Agenda of May 5, 2020 as amended to include under Correspondence a letter from Tracey Saxby, Executive Director, My Sea to Sky, regarding Woodfibre LNG's Environmental Assessment Certificate.

    CARRIED
  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor R. Forsyth

    That Council adopt the Regular Council Meeting Minutes of April 21, 2020.

    CARRIED

Questions were submitted in advance of the Meeting by email.

Jaime Stein, #93 Twin Lakes Village, re: Enforcement of Dog Leash Bylaws

Jaime Stein noted that her family has experienced an increase in the number of dogs that are off-leash on the Valley Trail, and asked what Council is doing to enforce the dog leash bylaws.

Mayor J. Crompton responded that there is a bylaw to have dogs on leash, and there is an increased presence of bylaw officers right now, but their main focus is with communicating physical distancing rules. He noted that the complaint would be passed on to the Bylaw team.

Bruce Hall, 2-2070 Garibaldi Way, re: RZ1144 – 2077 Garibaldi Way

Mr. Hall asked if the new zoning contemplated for this development would be consistent with the surrounding neighbourhood in that it will not allow nightly rentals and/or tourist accommodation; and given the increase in traffic noise from the development’s proposed driveway, if there is an opportunity for the RMOW to require the developer to provide fencing along the property lines of the adjacent properties.

Mayor J. Crompton responded this will be decided as the project moves through the process but the assumption is that the focus is on providing housing for residents. He noted that decisions about fencing, traffic control and noise is also considered during the process.

Suesanti Persaud, re: lower rent on residential and commercial spaces

Ms. Suesanti asked if Council could ask residential and commercial landlords to lower their rental rates.

Mayor J. Crompton responded that the RMOW's focus on housing is delivered through the Whistler Housing Authority (WHA). He added that Council is committed to delivering more housing through the WHA for the community.

COVID-19 Update

Mayor J. Crompton noted that we are well into the first week in May, but Whistler will look different in May this year. He noted that the provincial health officials have reiterated that physical distancing will remain in place for some time. Mayor J. Crompton noted that the provincial state of emergency was extended on April 29, 2020 to support the continued response to COVID-19. He added that this is the third extension since the original declaration on March 18, and will continue through the end of day on May 12, 2020. The premier also announced the province will provide details this week about a phased-in approach to re-opening and re-starting certain industries. Common protocols and guidelines will allow more businesses to re-open and most importantly, do so in a way that the public feels that they their safety is a priority and that they can practice physical distancing while patronizing these businesses and industries. Mayor J. Crompton noted that the RMOW is able to provide most services on-line or virtually. While the RMOW buildings remain closed, staff are at work and he advised that people can reach out to any of the departments, whether that’s a planning inquiry, a business permit or paying property taxes. Mayor J. Crompton noted that the RMOW will reopen parks and municipal facilities with protocols and clear guidelines for users when it is safe to do so. He advised that Vancouver Coastal Health has expanded testing for COVID-19, and noted that for anyone showing cold, influenza, or COVID-19 like symptoms should call 8-1-1 or their local physician’s office to arrange a test. Testing is not recommended for those that are not showing symptoms. He asked the community to continue to live physically distanced, yet socially connected.

Whistler Podcast

Mayor J. Crompton noted that the latest edition of the Whistler Podcast is now live. He joined registered counsellor Greg McDonnell to discuss mental wellness in the community during COVID-19. Greg McDonnell has extensive experience offering psychotherapy for youth, young adults and adults, family therapy, critical incident response and sport performance counselling and offers his insights to help individuals build resilience during challenging times. They discussed the importance of self-care during the pandemic, Greg’s hope equation, normalizing grief and anxiety, and finding creative ways to stay connected while we are physically apart. To listen to the podcast go to whistler.ca/podcast.

Mayor J. Crompton advised that there are a variety of programs and resources available to support the health and wellbeing of the community. Whistler Community Services Outreach Workers can help with a range of needs including no-cost, confidential support for those experiencing challenges with mental health, assistance filling out government forms, advice on counselling options, advocacy for client rights, and help finding food and shelter. For information about local resources and support, as well as an overview of all provincial and federal government resources available to individuals and businesses during COVID-19, visit whistler.ca/community support. For anyone in crisis, he advised to contact the BC Crisis Line at 1-866-661-3311. Mayor J. Crompton noted that the medical team at the Whistler Health Care Centre would like to remind everyone that they are here to help. Additional sanitary and physical distancing measures have been put in place for the safety of all patients visiting the clinic. For primary care needs, please continue to contact a family physician. For those without a family physician, visit divisionsbc.ca/sea-sky to access the Sea to Sky Division of Family Practice’s virtual walk-in clinic, and noted that as always, to call 8-1-1 to access Health Link or visit healthlinkbc.ca.

Grizzly Bear Sighting

Mayor J. Crompton noted that on April 29, 2020 the Conservation Officer Service (COS) received a report of a grizzly bear sighting on Crabapple Drive. The COS is urging all Whistler residents to remain vigilant as the grizzly bear remains in the Whistler area. This includes managing all attractants around homes and staying alert when out in the neighbourhood or on trails. He provided the following advice:

  • Clean barbecues thoroughly after every use. Burn off all food particles, clean grease from inside surfaces, empty and clean the grease pan (do not dump grease in the yard).
  • Ensure that garbage, recycling, compost and all pet foods are properly stored in a secure building (not on a patio or in a car).
  • Remove all bird feeders.
  • Keep all dogs on leash. Dogs can provoke defensive behaviour in bears. 
  • Keep at least 100 meters away from any bear, back away slowly and leave the area.
  • Securing attractants is just as important for black bears as it is for grizzlies.
  • Report any bears in residential areas by phoning 1-877-952-7277. Early reporting allows the COS to intervene before a bear becomes habituated, and allows them to shepherd the bears back into the wild. 

Emergency Preparedness Week

Mayor J. Crompton noted that Emergency Preparedness Week runs from May 3-9, 2020. He encouraged community members to take action to protect themselves, their families and the community. He advised the community to sign-up for Whistler Alert to receive alerts by text message, phone, and email, and noted that Whistler Alert is the official emergency notification system used by the RMOW to communicate with residents and visitors during emergencies. To register and to find out more on how to prepare for an emergency, visit whistler.ca/whistleralert

Mayor J. Crompton advised residents to make an emergency plan. Residents and businesses should be self-sufficient for at least 72 hours following a major emergency or disaster and be prepared to evacuate on short-notice. Mayor J. Crompton advised residents to familiarize themselves with the Sea to Sky Evacuation Plan and use a template to develop emergency plans for their household. For more information visit whistler.ca/evacuate.

FireSmart Chipper Service

Mayor J. Crompton noted that there are opportunities for residents to help reduce the impact of wildfires in our community. The free FireSmart community chipper service returns in early May. To take advantage of the chipper service please email the RMOW to receive a FireSmart assessment. Homeowners should clean up their property and pile natural woody debris with no gravel or loose leaves. He noted that fine garden debris is not accepted by the chipping service and should be disposed of as yard waste at Nester’s Waste Depot. Residents should then contact the RMOW to arrange for the FireSmart crew to chip and remove piles of material at a later date. For more information, visit whistler.ca/FireSmart.

Fuel Thinning

Mayor J. Crompton noted that fuel thinning work above the Spruce Grove and White Gold neighborhoods along the western boundary of Lost Lake Park resumed on April 30. He advised that work is tentatively scheduled until August 2020, but it will stop once the fire danger rating reaches extreme. Spruce Grove and White Gold residents can expect minor noise disruptions during construction hours, 8 a.m. to 5 p.m. seven days a week. Rotating trail closures in two locations of Lost Lake Park are planned between Centennial Trail and the western boundary of the park beginning April 30 until further notice. He thanked everyone for staying off closed trails while this important wildfire prevention work is completed to keep the community safe. For more information and trail closures go to whistler.ca/fuelthinning.

AWARE AGM

Mayor J. Crompton noted that this year AWARE took their annual general meeting (AGM) online while celebrating the 50th anniversary of Earth Day. They took the time to acknowledge the achievements of 2019, and provided and update on how work will change moving into 2020 in light of COVID-19. Mayor J. Crompton joined them for a conversation about conservation, climate actions and community during these unprecedented times.

Howe Sound Community Forum

Mayor J. Crompton noted that the Howe Sound Community Forum also took place virtually with forty elected officials, staff and other observers who made time to join the virtual meeting.

Mayor J. Crompton noted that Whistler looks forward to hosting the next forum at the Squamish Lil’wat Cultural Centre on October 23, 2020.

Whistler Chamber of Commerce Advocacy in Action Panel

Mayor J. Crompton noted that on May 3, 2020 he had the pleasure of speaking with the RMOW’s new CAO Ginny Cullen, and Melissa Pace, CEO of the Whistler Chamber during the Chamber’s Advocacy in Action panel discussion.

BC Transit

Mayor J. Crompton noted that BC Transit has extended their rear door boarding procedures until May 31, 2020 to encourage physical distancing. He reminded riders to stay behind the red line, and to enter through the back doors unless requiring accessible boarding. Fares will not be collected for the month of May. For more information, please visit www.BCTransit.com/covid19.

Condolences

On behalf of Council and the Resort Municipality of Whistler, Mayor J. Crompton shared his condolences with the family and friends of Scotty Hurren. Known as the Plow King, Scotty worked with Coastal Mountain Excavations from their beginning 43 years ago.

Mayor J. Crompton also shared condolences with the family and friends of Wayne Flebbe. Wayne and his brother were institutions in Whistler, and brought a lot of joy to the people he knew.

Mayor J. Crompton shared condolences with the family and friends of Terrill Patterson of Squamish, who sat as a District of Squamish alderman from November 1985 to December 1987, and ran for council on several occasions.

Mayor J. Crompton noted that the RMOW flying flags at half-mast – in respect of both the victims of Nova Scotia and the Canadian Air Forces helicopter incident April 29 in the Ionian Sea resulting in loss of Canadian lives. Our thoughts are with the family and friends of those lost.

Councillor C. Jewett

Councillor C. Jewett thanked everyone involved in the Whistler Community Foundation’s Stay at Home Gala hosted by Mo Douglas. She noted that there was lots of entertainment by local artists.

Councillor C. Jewett noted that tonight is the first night it the Audain Museum’s Tuesday night talks, and she encouraged the community to check it out. She also reminded community members to go to the Arts Whistler website for ideas of things to do, especially those with children.

  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That Council receive Information Report No. 20-031 regarding the 2020 docks, barges and boat safety improvements operational plan.

    CARRIED
  • Moved ByCouncillor D. Jackson
    Seconded ByCouncillor C. Jewett

    That  Council approve the modification of Covenant GC125596 for 4966 Horstman Lane, to:

    1. permit modifications to the building envelope, as per the Plans labelled A-0.0, A-1.1, L-1.1, A-9.1, dated January 7, 2020, and attached as Appendix “B” to this Council Report No. 20-039; and
    2. update the covenant to reference the current Zoning and Parking Bylaw No. 303, 2015 as amended from time to time; and

    That Council authorize the Mayor and Municipal Clerk to execute the covenant modification; and further

    That the following matters be completed to the satisfaction of the General Manager of Resort Experience prior to registration of the covenant modification:

    1. Provision of details, as per Advisory Design Panel comments, regarding the built-in fire suppression system, the access to the pool mechanical room, and the solar pool heating system, as described in this report, to incorporate in the approved project design.
    CARRIED
  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor R. Forsyth

    That Council approve the modification of Covenant J89733 for 6431 Balsam Way, to permit construction of an addition to a single family dwelling with the underside of the floor system to be not less than 1.5 metres above the high water mark of Alta Creek, in accordance with the report labelled Project No.: K-201132-00, prepared by Kontur Engineering, dated March 9, 2020; and

    That Council authorize the Mayor and Municipal Clerk to execute the covenant modification attaching the engineer’s report referenced above.

    CARRIED
  • Moved ByCouncillor D. Jackson
    Seconded ByCouncillor J. Ford

    That  Council approve the issuance of Development Permit DP1732 for the renovations at Units 3 and 4, 4700 Glacier Drive in accordance with the Morton Residence Plans No. 1-9, prepared by CBN Enterprises Ltd., dated January 8, 2020, subject to the resolution of the following matters to the satisfaction of the General Manager of Resort Experience:

    1. Modification of Development Covenant GD28334 and Crawlspace Covenant GD28359 to reflect the proposed changes; and

    That Council authorize the Mayor and Municipal Clerk to execute the required amending documents.

    CARRIED
  • Moved ByCouncillor D. Jackson
    Seconded ByCouncillor C. Jewett

    That Council consider giving first and second readings to “Land Use Contract Termination Bylaw (Bayshores) No. 2213, 2020”; and

    That Council authorize staff to schedule a Public Hearing for “Land Use Contract Termination Bylaw (Bayshores) No. 2213, 2020” and to provide notice of the Public Hearing; and

    That Council authorize staff, subject to adoption of “Land Use Contract Termination Bylaw (Bayshores) No. 2213, 2020”, to give written notice of termination to the Registrar of Land Titles, pursuant to section 548(6) of the Local Government Act; and further

    That Council authorize staff, subject to adoption of “Land Use Contract Termination Bylaw (Bayshores) No. 2213, 2020”, to give written notice of termination to the affected property owners pursuant to section 549 of the Local Government Act.

    CARRIED
  • Councillor A. De Jong declared a conflict on this item. (Resides in this neighbourhood.)

Councillor A. De Jong left the Meeting at 7:07 p.m.

  • Moved ByCouncillor D. Jackson
    Seconded ByCouncillor J. Ford

    That Council endorse further review and processing of RZ1144, a revised application to rezone the lands located at 2077 Garibaldi Way from Residential Single Estate One (RS-E1) to a site specific multi-family zone to provide for 20 townhouse units of mixed employee and market housing as described in this Report and shown in Appendices “B” and “C”; and

    That Council authorize staff to schedule an online public information and input opportunity, as described in this Report, for the proposed development and rezoning; and further,

    That Council authorize staff to prepare a zoning amendment bylaw for the proposed development for Council consideration.

    CARRIED
  • Councillor D. Jackson declared a conflict on this item. (Resides near the development.)

Councillor A. De Jong returned to the Meeting at 7:43 p.m.

Councillor D. Jackson left the Meeting at 7:43 p.m.

  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor J. Ford

    That Council endorse further review and processing of RZ1146 a revised application from Vidorra Developments to replace the RS-E1 zone at 7104 Nancy Greene Drive with a custom multi-family zone to provide for 38 units of rental employee housing; and

    That Council direct staff to conduct an online public information and input opportunity, as described in this Report, for the proposed development; and further,

    That Council authorize staff to prepare a zoning amendment bylaw for the proposed development for Council consideration.

    CARRIED

Councillor D. Jackson returned to the Meeting at 8:25 p.m.

  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That Council authorize the Mayor and Municipal Clerk to execute the contract for the 2020 Crabapple Drive Sewer Lift Station Upgrade project with Luxton Construction Inc. in the amount of $696,980.00 (plus GST).

    CARRIED
  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor J. Grills

    That Council consider giving first, second, third and final readings to the “Alternative Municipal Tax Collection Scheme Bylaw No. 2282, 2020”.

    CARRIED
  • Moved ByCouncillor J. Grills
    Seconded ByCouncillor D. Jackson

    That Council consider giving first, second, third and final readings to the “Five-Year Financial Plan 2020-2024 Amendment Bylaw No. 2281, 2020”.

    OPPOSED: (1)Councillor R. Forsyth
    CARRIED
  • Moved ByCouncillor J. Grills
    Seconded ByCouncillor C. Jewett

    That Council consider giving first, second, third and final readings to the following bylaws:

    • “Tax Rates Bylaw No. 2275, 2020”;
    • “Sewer Tax Bylaw No. 2276, 2020”;
    • “Water Tax Bylaw No. 2277, 2020”;
    • “Water User Fee and Regulation Amendment Bylaw No. 2278, 2020”;
    • “Sewer User Fee Amendment Bylaw No. 2279, 2020”; and
    • “Solid Waste Amendment Bylaw No. 2280, 2020”.
    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That "Land Use Contract Termination Bylaw (Bayshores) No. 2213, 2020" be given first and second readings.

    CARRIED

As authorized under the Order of the Minister of Public Safety and Solicitor General of the Province of British Columbia – Emergency Program Act, Ministerial Order No. M083, despite section 135 (3) [requirements for passing bylaws] of the Community Charter, a council may adopt a bylaw on the same day that a bylaw has been given third reading.

  • Moved ByCouncillor D. Jackson
    Seconded ByCouncillor J. Ford

    That “Alternative Municipal Tax Collection Scheme Bylaw No. 2282, 2020” be given first, second, and third readings; and further

    That "Alternative Municipal Tax Collection Scheme Bylaw No. 2282, 2020" be adopted.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That “Five-Year Financial Plan 2020-2024 Amendment Bylaw No. 2281, 2020” be given first, second, and third readings; and further

    That "Five-Year Financial Plan 2020-2024 Amendment Bylaw No. 2281, 2020" be adopted.

    CARRIED
  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor D. Jackson

    That “Tax Rates Bylaw No. 2275, 2020” be given first, second, and third readings; and further

    That "Tax Rates Bylaw No. 2275, 2020" be adopted.

    OPPOSED: (1)Councillor R. Forsyth
    CARRIED
  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor J. Grills

    That “Sewer Tax Bylaw No. 2276, 2020” be given first, second, and third readings; and further

    That "Sewer Tax Bylaw No. 2276, 2020" be adopted.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor A. De Jong

    That “Water Tax Bylaw No. 2277, 2020” be given first, second, and third readings; and further

    That "Water Tax Bylaw No. 2277, 2020" be adopted.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Grills

    That “Water User Fee and Regulation Amendment Bylaw No. 2278, 2020” be given first, second, and third readings; and further

    That "Water User Fee and Regulation Amendment Bylaw No. 2278, 2020" be adopted.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor D. Jackson

    That “Sewer User Fee Amendment Bylaw No. 2279, 2020” be given first, second, and third readings; and further

    That "Sewer User Fee Amendment Bylaw No. 2279, 2020" be adopted.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor A. De Jong

    That “Solid Waste Amendment Bylaw No. 2280, 2020” be given first, second, and third readings; and further

    That "Solid Waste Amendment Bylaw No. 2280, 2020" be adopted.

    CARRIED

There was none.

  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor D. Jackson

    That two pieces of correspondence from the following individuals, regarding support for the Washroom Pavilion Project:

    • Paul Boulanger, President, Whistler Excavations Ltd.; and
    • Kevin Raffler, Owner/ Project Manager, Whistler Coast Construction Group Ltd. 

    be received.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from Kevin and Kim Wallace, regarding the FireSmart Program be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from Korey Klein, Whistler Wood Fired Pizza Company, regarding a request to operate his Wood Fired Pizza Company Food Truck business be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That four pieces of correspondence from the following individuals in support of the Wood Fired Pizza truck:

    • Judith Adamick;
    • David Cronin;
    • Janis McKenzie; and
    • Shauna Peachman

    be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from David Wilson, Manager, Office Operations/ Program Delivery, Parachute, requesting that on July 6, 2020 the Fitzsimmons Bridge be lit green in support of National Injury Prevention Day be received and the bridge lit.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from Tracey Saxby, Executive Director, My Sea to Sky, regarding Woodfibre LNG's Environmental Assessment Certificate be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That the Regular Council Meeting of May 5, 2020 be terminated at 9:54 p.m.

    CARRIED
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