REGULAR MEETING OF MUNICIPAL COUNCIL
AGENDA

Tuesday, March 19, 2024 at 5:30 P.m. - 8:30 P.m.

Franz Wilhelmsen Theatre at Maury Young Arts Centre

4335 Blackcomb Way, Whistler, BC V8E 0X5

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1.

CALL TO ORDER

The Resort Municipality of Whistler is grateful to be on the shared, unceded territory of the Líl̓wat People, known in their language as Lil̓wat7úl, and the Squamish People, known in their language as Sḵwx̱wú7mesh. We respect and commit to a deep consideration of their history, culture, stewardship and voice.

2.

ADOPTION OF AGENDA

• That Council adopt the Regular Council Meeting agenda of March 19, 2024.

3.

ADOPTION OF MINUTES

• That Council adopt the Regular Council Meeting minutes of March 5, 2024.

4.

PUBLIC COMMENT AND QUESTION PERIOD

5.

MAYOR'S REPORT

6.

INFORMATION REPORTS

6.1

Vulnerable Populations Housing Needs Report No. 24-026 File No. 7729.04

A presentation by municipal staff.

• That Council receive Information Report No. 24-026 regarding the final report for the Vulnerable Populations Housing Needs Assessment, attached as Appendix A to Information Report No. 24-026.

7.

ADMINISTRATIVE REPORTS

7.1

UBCM Emergency Preparedness Fund Grant - Emergency Operations Centre Equipment and Training Report No. 24-027 File No. 1855-20-0540

No presentation.

• That Council endorse the submission of the grant application to the Union of B.C Municipalities for the Emergency Operations Centre Training initiative (Grant); and

  That Council support the proposed activities in the Grant application; and further

  That Council supports the Resort Municipality of Whistler Emergency Program utilizing the Grant and providing overall Grant management, if the funding applications are successful.

7.2

DVP01260 - 6441 St. Andrews Way - Building Height and Parking Configuration Report No. 24-028 File No. 3090-20-1260

A presentation by municipal staff.

• That Council approve the issuance of Development Variance Permit DVP01260, attached as Appendix A to Administrative Report No. 24-028, to vary the building height and parking configuration at 6441 St. Andrews Way. 

7.3

Alpha Lake Valley Trail - Crown Land Use Tenure Application Report No. 24-029 File No. 3020

A presentation by municipal staff. 

• That Council endorse and authorize staff to submit the Alpha Lake Valley Trail Crown Land Use Tenure applications as described in Appendix A attached to Administrative Report No. 24-029.

7.4

Liquid Waste Management Plan Direction to Proceed Report No. 24-030 File No. 450

No presentation.

• That Council authorize staff to initiate the amendment process for the Resort Municipality of Whistler's Liquid Waste Management Plan with the BC Ministry of Environment and Climate Change Strategy.

7.5

Watermain Upgrades Contract Award Report No. 24-031 File No. 5330-14-1008

A presentation by municipal staff.

• That Council award the contract for the Watermain Upgrades Project in the amount of $1,199,690 (exclusive of GST) to Coastal Mountain Excavations Ltd. in accordance with their tender proposal dated February 13, 2024, and as recommended by ISL Engineering and Land Services attached as Appendix A of Administrative Report No. 24-031. 

7.6

Water and Sewer Valve and Fitting Replacement Contract Award Report No. 24-032 File No. 5330-14-1003

A presentation by municipal staff.

• That Council award the contract for the Water and Sewer Valve and Fitting Replacement Project in the amount of $1,828,906 (exclusive of GST) to Coastal Mountain Excavations Ltd. in accordance with their tender proposal dated February 21, 2024 and as recommended by ISL Engineering and Land Services attached as Appendix A of Administrative Report No. 24-032. 

7.7

Outdoor Potable Water Usage Amendment Bylaw (Irrigation Definitions, Stages and Schedules) No. 2428, 2024 Report No. 24-033 File No. 3900-20-2428 3900-20-2433

A presentation by municipal staff. 

• That Council consider giving first, second and third readings to “Outdoor Potable Water Usage Amendment Bylaw (Irrigation Definitions, Stages and Schedules) No. 2428, 2024”; and

  That Council consider giving first, second and third readings to “Bylaw Notice Enforcement Amendment Bylaw (Outdoor Potable Water Usage Penalty Amounts) No. 2433, 2024” 

7.8

Value-In-Kind Agreements Report No. 24-034 File No. 1850-30

A presentation by municipal staff.

• That Council approve the Resort Municipality of Whistler (RMOW) entering into Value-In-Kind (VIK) Lease Agreements with the following four organizations who provide programs and/or services that Council considers necessary or desirable to move the RMOW and Whistler toward achieving the vision, goals and objectives identified in Whistler’s Official Community Plan; and who have been provided space in RMOW buildings rent-free for their operations:

  • Association of Whistler Area Residents for the Environment;
  • Conservation Officer Service;
  • Sea to Sky Invasive Species Council; and
  • Whistler Adaptive Sports Program;

  subject to each of the above-named recipients agreeing to the terms and conditions of a recipient-specific lease agreement with the RMOW.

8.

MINUTES OF COMMITTEES 

8.1

Strategic Planning Committee 

• That Council receive the Regular Meeting minutes of the Strategic Planning Committee of February 13, 2024.

8.2

Governance and Ethics Standing Committee 

• That Council receive the Regular Meeting minutes of the Governance and Ethics Standing Committee of February 27, 2024.

9.

BYLAWS FOR FIRST, SECOND AND THIRD READINGS

9.1

Outdoor Potable Water Use Amendment Bylaw (Irrigation Definitions, Stages and Schedules) No. 2428, 2024

• That Council give "Outdoor Potable Water Use Amendment Bylaw (Irrigation Definitions, Stages and Schedules) No. 2428, 2024" first, second and third readings.

9.2

Bylaw Notice Enforcment Amendment Bylaw (Outdoor Potable Water Usage Penalty Amounts) No. 2433, 2024

• That Council give "Bylaw Notice Enforcement Amendment Bylaw (Outdoor Potable Water Usage Penalty Amounts) No. 2433, 2024" first, second and third readings. 

10.

OTHER BUSINESS

11.

CORRESPONDENCE

11.1

 Highway 99 Traffic File No. 3009

Correspondence from S. Lubin regarding Highway 99 Traffic congestion.

11.2

UBCM 2022 Strengthening Communities' Services – Emergency Shelter Initiative 2022 File No. 3009

Correspondence from D. Welch, Manager of Local Government Program Services at UBCM, regarding the 2022 Strengthening Communities' Services – Emergency Shelter Initiative 2022.

11.3

Cyclist Safety on Highway 99 No. 3009

Correspondence from E. Dearden regarding cyclist safety on Highway 99.

11.4

 BC Farmers Market Nutrition Coupon File No. 3009

Correspondence from the BC Farmers Market regarding their Nutrition Coupon.

11.5

Whistler Valley Housing Society - Housing Agreement modification for 1400 Mount Fee Road File No. 3009

Correspondence from Whistler Valley Housing Society regarding proposed Housing Agreement amendments for 1400 Mount Fee Road.

11.6

E-bike Contributions to Emissions Reduction File No. 3009

Correspondence from E. Dearden regarding e-bikes and their contribution to reducing carbon emissions.

11.7

Light-up and Proclamation Requests

a.

Bladder Cancer Awareness Month File No. 3009.1

Correspondence from V. Ntinu, requesting the Fitzsimmons Covered Bridge be lit yellow on May 4, 2024, in support of the Bladder Cancer Awareness Month.

b.

World Caring Day File No. 3009.1

Correspondence from R. Farmer, requesting the Fitzsimmons Covered Bridge be lit red on June 6, 2024, in support of the World Caring Day.

c.

Action Anxiety Day File No. 3009.1

Correspondence from R. Naidoo, requesting the Fitzsimmons Covered Bridge be lit orange on June 10, 2024, in support of the Action Anxiety Day.

d.

Sexual Assault Awareness Month File No. 3009.1

Correspondence from K. Watson at Pearl Space, requesting that April 2024 be proclaimed Sexual Assault Awareness Month. 

12.

TERMINATION

• That Council terminate the Regular Council Meeting of March 19, 2024.