REGULAR MEETING OF MUNICIPAL COUNCIL
AGENDA

Tuesday, December 05, 2023 at 5:30 P.m. - 6:30 P.m.

Franz Wilhelmsen Theatre at Maury Young Arts Centre

4335 Blackcomb Way, Whistler, BC V8E 0X5

---

1.

CALL TO ORDER

The Resort Municipality of Whistler is grateful to be on the shared, unceded territory of the Líl̓wat People, known in their language as Lil̓wat7úl, and the Squamish People, known in their language as Sḵwx̱wú7mesh. We respect and commit to a deep consideration of their history, culture, stewardship and voice.

2.

ADOPTION OF AGENDA

• That Council adopt the Regular Council Meeting agenda of December 5, 2023.

3.

ADOPTION OF MINUTES

• That Council adopt the Regular Council Meeting minutes of November 21, 2023.

4.

PUBLIC COMMENT AND QUESTION PERIOD

5.

MAYOR'S REPORT

6.

ADMINISTRATIVE REPORTS

6.1

2024-25 Union of British Columbia Municipalities Community Resiliency Investment Firesmart Community Funding Stream Grant Allocation Report No. 23-120 File No.1855-20 

No presentation.

• That Council endorse the 2024 Union of British Columbia Municipalities (UBCM) Community Resiliency Investment (CRI) Program grant allocation application attached as Appendix A to Administrative Report No. 23-120 and, if successful, direct staff to provide overall grant management as per UBCM’s grant requirements, and;

  That Council endorse staff to apply for the 2025 UBCM CRI Program grant allocation when intake becomes available, and if successful, direct staff to provide overall grant management as per UBCM’s grant requirements. 

6.2

DP001902 - 5298 Alta Lake Road Employee, Market and Tourist Accommodation Housing DP Issuance Report No. 23-121 File No. 3060-20-1902 

A presentation by municipal staff. 

• That Council approve the issuance of Development Permit DP001902 for the proposed townhouse development at 5298 Alta Lake Road, location attached as Appendix A of Administrative Report to Council No. 23-121, of 21 employee housing units, 11 market housing units, 11 tourist accommodation housing units and associated amenities, with permit terms and conditions as follows:

  1. The site planning, architecture and landscape shall be completed in accordance with the architectural and landscape plans attached as Appendix B and listed for reference as Appendix C to this Administrative Report to Council No. 23-121;
  2. The civil works, site servicing and stormwater management shall be completed in accordance with the civil plans attached as Appendix D and listed for reference in Appendix C to this Administrative Report to Council No. 23-121, and in addition, the sanitary routing from Buildings 4 to 7 to the connection point adjacent to the CN Railway line shall be field fit to minimize impact to mature trees and their critical root zones;
  3. The Resort Municipality of Whistler “Zoning and Parking Bylaw No. 2303, 2015” (Zoning Bylaw) is varied to permit tandem parking for the proposed townhomes as illustrated on the architectural plans attached as Appendix B and listed for reference as Appendix B to this Administrative Report to Council No. 23-121;
  4. All outdoor lighting shall have full cut-off and fully shielded fixtures to reduce glare;
  5. The gradient of the accessible parking stall shall adhere to the Zoning Bylaw requirements;
  6. Prior to any construction of new buildings proposed on the architectural plans attached as Appendix B and listed for reference as Appendix B to this Administrative Report to Council No. 23-121, provide a landscape security in the amount of $305,217.45 to ensure that the hard and soft landscaping works are carried out consistently with the terms and conditions of the Development Permit, with security to be administered in accordance with Council Policy G-9: Landscape Security for Development Permit;  and further
  7. To ensure additional screening of the development, plant a total of 20 additional deciduous trees on the south side and east side of the townhouse development footprint. A portion of the landscape security above will be held back until the additional required tree planting is completed.

6.3

South Whistler Water Supply Upgrade Project Phase II Report No. 23-122 File No. E203-07

A presentation by municipal staff. 

• That Council award the contract for the South Whistler Water Supply Upgrade Project Phase II in the amount of $6,138,500 (exclusive of GST) to Drake Excavating (2016) Ltd. in accordance the E203-07 Tender Award Recommendation, attached as Appendix A to Administrative Report No. 23-122. 

6.4

Public Comment and Question Pilot Results Report No. 23-123 File No. 0550-20

A presentation by municipal staff. 

• That Council approve the implementation of the Public Comment and Question Period (C&Q) during Regular Council Meetings with the following parameters:

  a) Continue to have C&Q Period at the beginning of the Meeting;

  b) Expand C&Q Period to allow the public to make comments as well as ask questions;

  c) Reduce the time limit for each speaker from five to three minutes;

  d) Request speakers sign up to speak in advance of the Meeting either online or in person before the Meeting begins - including their name, agenda item and, if applicable, question(s);

  e) Restrict speaker’s C&Q to agenda topics only, including agenda topics from the prior two Meetings;

  f) The order of speakers respects the order of sign up;

  g) The overall time allocated be limited to up to 30 minutes;

  h) The Chair has discretion to extend the time limit of parameters (c) and (g); and

  i) The C&Q exit survey be continued for the next 12 months.

7.

MINUTES OF COMMITTEES AND COMMISSIONS

7.1

Governance and Ethics Standing Committee

• That Council receive the Regular Meeting minutes of the Governance and Ethics Standing Committee of July 31, 2023.

7.2

Liquor Licence Advisory Committee 

• That Council receive the Regular Meeting minutes of the Liquor Licence Advisory Committee of October 12, 2023.

8.

BYLAWS FOR ADOPTION

8.1

Parks and Recreation Fees and Charges Bylaw No. 2420, 2023

• That Council adopt “Parks and Recreation Fees and Charges Bylaw No. 2420, 2023”.

8.2

Mutual Aid Agreement Repealing Bylaw No. 2421, 2023

• That Council adopt “Mutual Aid Agreement Repealing Bylaw No. 2421, 2023”.

9.

CORRESPONDENCE

9.1

Surrey Police and BC Taxpayers File No. 3009

Correspondence from R. Kaptyn and I. Scott regarding the change from RCMP to Surrey Police and its implications for BC taxpayers.

9.2

Grizzly Bear File No. 3009

Correspondence from J. Reid regarding the grizzly bear in Whistler. 

9.3

New Flag for Whistler File No. 3009

Correspondence from L. Anderson regarding a proposal for a new flag for the Resort Municipality of Whistler.

9.4

Amendment to the Criminal Code File No. 3009

Correspondence from P. Julian requesting support for their Private Member's Bill C-273 - An Act to Amend the Criminal Code. 

9.5

Light-up and Proclamation Requests

a.

Name of Celebration/Day File No. 3009.1

Correspondence from T. Sedlak requesting the Fitzsimmons Covered Bridge be lit red on February 13, 2024, in support of women's heart health during Wear Red Canada Day. 

b.

Name of Celebration/Day File No. 3009.1

Correspondence from H. Legault, requesting the Fitzsimmons Covered Bridge be lit blue, on November 20, 2024, in support of World Children's Day. 

10.

TERMINATION

• That Council terminate the Regular Council Meeting of December 5, 2023.