REGULAR MEETING OF MUNICIPAL COUNCIL
AGENDA

Tuesday, September 20, 2022 at 5:30 P.m. - 6:30 P.m.

Franz Wilhelmsen Theatre at Maury Young Arts Centre

4335 Blackcomb Way, Whistler, BC V8E 0X5

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1.

CALL TO ORDER

The Resort Municipality of Whistler is grateful to be on the shared, unceded territory of the Líl̓wat People, known in their language as Lil̓wat7úl, and the Squamish People, known in their language as Sḵwx̱wú7mesh. We respect and commit to a deep consideration of their history, culture, stewardship and voice.

2.

MINUTE OF SILENCE

A minute of silence for Her Majesty, Queen Elizabeth II.

3.

ADOPTION OF AGENDA

• That Council adopt the Regular Council Meeting agenda of September 20, 2022.

4.

ADOPTION OF MINUTES

• That Council adopt the Regular Council Meeting minutes of September 6, 2022.

5.

PUBLIC QUESTION AND ANSWER PERIOD

6.

MAYOR'S REPORT

7.

LIGHT-UP AND PROCLAMATION REQUESTS

7.1

Pregnancy and Infant Loss Awareness Day File No. 3009.1

Correspondence from the Edmondson Family, requesting October 15, 2022 be proclaimed Pregnancy and Infant Loss Awareness Day and that the Fitzsimmons Covered Bridge be lit blue and pink.

7.2

International Stage 4 Breast Cancer Awareness Day File No. 3009.1

Correspondence from S. Uden, requesting the Fitzsimmons Covered Bridge be lit teal on October 13, 2022, in support of International Stage 4 Breast Cancer Awareness Day.

7.3

Community Inclusion Month 2022 File No. 3009.1

Correspondence from R. Miguel, requesting October 2022 be proclaimed Community Inclusion Month.

7.4

World Bullying Prevention Month File No. 3009.1

Correspondence from R. Ellis, requesting the Fitzsimmons Covered Bridge be lit blue on October 17, 2022, in support of World Bullying Prevention Month and to stamp out bullying permanently.

8.

INFORMATION REPORTS

8.1

2022 Second Quarter Financial Report No. 22-124 File No. 4530

A presentation by municipal staff.

• That Council receive Information Report No. 22-124 – Quarterly Financial Report for the period ended June 30, 2022.

9.

ADMINISTRATIVE REPORTS

9.1

Amendments To Council Policy I-12: Tribute Plaque Program Report No. 22-125 File No. 6280-20

No presentation.

• That Council adopt the amended Council Policy I-12 - Tribute Plaque Program dated September 20, 2022, attached to Administrative Report No. 22-125 as Appendix A.

9.2

DVP01235 - 2521 Whistler Road Front Setback Variance Report No. 22-126 File No. DVP01235 

No presentation.

• That Council approve the issuance of Development Variance Permit DVP01235, attached as Appendix B to Administrative Report to Council No. 22-126, to vary the front setback from 5.0 metres to 1.0 metres for a detached carport at 2521 Whistler Road. 

9.3

Land Use Procedures and Fees Bylaw No. 2205, 2022 – First, Second and Third Readings Report No. 22-127 File No. 7007.09

A presentation by municipal staff.

• That Council consider giving first, second and third readings to “Land Use Procedures and Fees Bylaw No. 2205, 2022”; and further

  That Council direct staff to complete a comprehensive review of all fees for planning applications and development related services for Council consideration in the fourth quarter of 2022.  

9.4

Parking And Traffic Amendment Bylaw (Commercial Vehicles) No. 2363, 2022 Report No. 22-128 File No. 4700

A presentation by municipal staff.

• That Council consider giving first, second and third readings to the “Parking and Traffic Amendment Bylaw (Commercial Vehicles) No. 2363, 2022.”

9.5

Zoning Amendment Bylaw (7104 Nancy Greene Drive) No. 2370, 2022 No. 22-129 File No. RZ001146

A presentation by municipal staff.

• That Council consider giving first and second readings to Zoning Amendment Bylaw (7104 Nancy Greene Drive) No. 2370, 2022; and

  That Council authorize staff to schedule a Public Hearing for Zoning Amendment Bylaw (7104 Nancy Greene Drive) No. 2370, 2022; and further

  That Council direct staff to advise the applicant that before consideration of adoption of Zoning Amendment Bylaw (7104 Nancy Greene Drive) No. 2370, 2022, the following matters shall be completed to the satisfaction of the General Manager of Resort Experience:

  1. Registration of a development covenant in favour of the Resort Municipality of Whistler (RMOW) to:
     1. Secure development on the lands consistent with supported development plans to be finalized prior to adoption; and
     2. Secure a green building commitment consistent with current municipal policies and including provision of a Level 1 charging plug at each parking stall plus four Level 2 Electric Vehicle chargers; and
     3. Secure a parking management plan outlining the use of resident and visitor parking in conjunction with rental tenancy.
  2. Registration of a fire suppression covenant;
  3. Registration of a housing agreement in favour of the RMOW to set the maximum initial rents as proposed by the applicant and summarized in the report, and to define terms for employee rental housing consistent with that presented in RMOW Standard Housing Agreements for Affordable Employee Housing Developments Report No. 21-122;
  4. Confirmation from the Ministry of Transportation and Infrastructure that the development has been reviewed and accepted;
  5. Provision of an updated Preliminary Site Servicing Plan and Design Brief that reflects the development and includes all required infrastructure and any infrastructure upgrades; and
  6. Submission of a waste and recycling plan consistent with “Solid Waste Bylaw No. 2139, 2017”.

9.6

Resort Municipality of Whistler Cannabis Retail Strategy Bylaw Amendments Report No. 22-130 File No. 7657.00

A presentation by municipal staff.

• That Council consider giving first and second readings to “Zoning Amendment Bylaw (Cannabis Retail) No. 2371, 2022”;

  That Council consider giving first, second and third readings to “Business Licence Amendment Bylaw (Cannabis Retail) No. 2373, 2022” (Business Licence Bylaw); 

  That Council consider giving first, second and third readings to “Liquor Licence and Cannabis Retail Licence Application Processing Fee Bylaw No. 2374, 2022”;

  That Council authorize staff to schedule a Public Hearing regarding “Zoning Amendment Bylaw (Cannabis Retail) No. 2371, 2022”; and further

  That Council authorize staff to give public notice of their intention to adopt the Business Licence Bylaw and provide an opportunity for persons who consider they are affected by the Business Licence Bylaw to make written submissions to Council prior to adoption of the Business Licence Bylaw.

9.7

Wastewater Treatment Plant Secondary Clarifier Refurbishment Project Report No. 22-131 File No. E40503

No presentation.

• That Council award the contract for the Wastewater Treatment Plant Secondary Clarifier Refurbishment project in the amount of $1,376,305.00 (exclusive of GST) to Filtrum Inc. in accordance with their tender proposal dated August 31, 2022 attached as Appendix A to Administrative Report 22-131. 

9.8

Five-Year Financial Plan 2022 – 2026 Amendment Bylaw (RMI/MRDT) No. 2376, 2022 Report No. 22-132 File No. 3900-20-2376

A presentation by municipal staff.

• That Council consider giving first, second and third readings to the “Five-Year Financial Plan 2022- 2026 Amendment Bylaw (RMI/MRDT) No. 2376, 2022”.

9.9

Permissive Tax Exemption Bylaw No. 2368, 2022 Report No. 22-133 File No. 3900-20-2368

No presentation.

• That Council consider giving first, second and third readings to “Permissive Tax Exemption Bylaw No. 2368, 2022”. 

9.10

Council Travel and Expense Reimbursement Policy A-36 Update Report No. 22-134 File No. A-36

No presentation.

• That Council approve an updated Council Travel and Expense Reimbursement Policy A-36 as attached to Administrative Report 22-134 as Appendix A.

10.

MINUTES OF COMMITTEES AND COMMISSIONS

10.1

Whistler Bear Advisory Committee

• That Council receive the Regular Meeting minutes of the Whistler Bear Advisory Committee of:

  • October 14, 2020;
  • November 18, 2020;
  • December 9, 2020;
  • November 10, 2021; and
  • April 13, 2022.

10.2

Governance and Ethics Committee

• That Council receive the Regular Meeting minutes of the Governance and Ethics Standing Committee of April 19, 2021 and June 17, 2022.

10.3

Recreation Leisure Advisory Committee

• That Council receive the Regular Meeting minutes of the Recreation Leisure Advisory Committee of July 14, 2022.

10.4

Forest and Wildland Advisory Committee

• That Council receive the Regular Meeting minutes of the Forest and Wildland Advisory Committee of August 10, 2022

11.

BYLAWS FOR FIRST AND SECOND READINGS

11.1

Zoning Amendment Bylaw (7104 Nancy Greene Drive) No. 2370, 2022

• That Council give “Zoning Amendment Bylaw (7104 Nancy Greene Drive) No. 2370, 2022” first and second readings.

11.2

Zoning Amendment Bylaw (Cannabis Retail) No. 2371, 2022

• That Council give “Zoning Amendment Bylaw (Cannabis Retail) No. 2371, 2022” first and second readings.

12.

BYLAWS FOR FIRST, SECOND AND THIRD READINGS

12.1

Land Use Procedures and Fees Bylaw No. 2205, 2022

• That Council give "Land Use Procedures and Fees Bylaw No. 2205, 2022" first, second and third readings.

12.2

Parking and Traffic Amendment Bylaw (Commercial Vehicles), No. 2363, 2022

• That Council give "Parking and Traffic Amendment Bylaw (Commercial Vehicles) No. 2363, 2022" first, second and third readings.

12.3

Land Use Contract Discharge and Zoning Amendment Bylaw (4918 Horstman Lane) No. 2366, 2022

• That Council give "Land Use Contract Discharge and Zoning Amendment Bylaw (4918 Horstman Lane) No. 2366, 2022" first, second and third readings.

12.4

Permissive Tax Exemption Bylaw No. 2368, 2022

• That Council give "Permissive Tax Exemption Bylaw No. 2368, 2022" first, second and third readings.

12.5

Business Licence Amendment Bylaw (Cannabis Retail) No. 2373, 2022

• That Council give "Business Licence Amendment Bylaw (Cannabis Retail) No. 2373, 2022" first, second and third readings.

12.6

Liquor Licence and Cannabis Retail Licence Application Processing Fee Bylaw No. 2374, 2022

• That Council give "Liquor Licence and Cannabis Retail Licence Application Processing Fee Bylaw No. 2374, 2022" first, second and third readings.

12.7

Five-Year Financial Plan 2022-2026 Amendment Bylaw (RMI/MRDT) No. 2376, 2022

• That Council give "Five-Year Financial Plan 2022-2026 Amendment Bylaw (RMI/MRDT) No. 2376, 2022" first, second and third readings.

13.

BYLAWS FOR ADOPTION

13.1

Freedom of Information and Protection of Privacy Amendment Bylaw (Application Fee) No. 2345, 2022

• That Council adopt “Freedom of Information and Protection of Privacy Amendment Bylaw (Application Fee) No. 2345, 2022”.

14.

OTHER BUSINESS

15.

CORRESPONDENCE

15.1

Rural Health Care Crisis File No. 3009

Correspondence from P. Adams regarding the rural health care crisis.

15.2

Permissive Tax Exemptions File No. 3009

Correspondence from R. Herr regarding permissive tax exemptions.

15.3

Building Regulations File No. 3009

Correspondence from D. MacPhail regarding building regulation bylaws.

15.4

Cheakamus Forest Service Road Closures File No. 3009

Correspondence from N. Gottlieb regarding Cheakamus Forest Service Road closures.

16.

TERMINATION

• That Council terminate the Regular Council Meeting of September 20, 2022.