REGULAR MEETING OF MUNICIPAL COUNCIL 
AGENDA

Tuesday, October 06, 2020 at 5:30 P.m. - 10:30 P.m.

Remote Meeting

https://www.whistler.ca/municipal-gov/council/watch-council-meetings

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1.

CALL TO ORDER

2.

ADOPTION OF AGENDA

• That Council adopt the Regular Council Meeting Agenda of October 6, 2020.

3.

ADOPTION OF MINUTES

• That Council adopt the Regular Council Meeting Minutes of September 15, 2020.

4.

PUBLIC QUESTION AND ANSWER PERIOD

5.

MAYOR'S REPORT

6.

INFORMATION REPORTS

6.1

Second Quarter Financial Report - 2020

A presentation by municipal staff.

• That Council receive Information Report No. 20-092 Quarterly Financial Report for the quarter ended June 30, 2020.

7.

ADMINISTRATIVE REPORTS

7.1

DVP01195 – 3254 Arbutus Drive – Carport, Covered Entryway and Upper Floor Deck Setback Variances Report No. 20-093 File No. DVP01195

No presentation.

• That Council approve the issuance of Development Variance Permit DVP01195 for the proposed development located at 3254 Arbutus Drive to:

  1. Vary the front setback from 5.0 metres to 3.1 metres for a carport;
  2. Vary the front setback from 7.6 metres to 6.0 metres for the covered entryway; and
  3. Vary the front setback from 7.6 metres to 5.0 metres for an upper floor deck on the carport roof;

  all as shown on the Architectural Plans A1, A3 and A7 prepared by C.S. Clark & Associates, dated June 19, 2020 and August 20, 2020, attached as Appendix “B” to Administrative Report to Council No. 20-093.

7.2

DVP01196 – 9206 Emerald Drive – Variances for Retaining Wall Setbacks Report No. 20-094 File No. DVP01196

No presentation.

• That Council approve the issuance of Development Variance Permit DVP01196 for the proposed development located at 9206 Emerald Drive to vary setbacks as follows:

  1. Vary the north side setback from 3.0 metres to 1.2 metres for two retaining walls;
  2. Vary the south side setback from 3.0 metres to 1.2 metres for one retaining wall; and
  3. Vary the rear setback from 7.6 metres to 3.9 metres for one retaining wall;

  all as shown on the Retaining Wall Survey Plan L-0072, dated May 15, 2020, prepared by Paul Bunbury, attached as Appendix “B” to Administrative Report to Council No. 20-094.

7.3

Application for UBCM Municipal Housing Needs Assessment Funding Program Report No. 20-095 File No. 0230-00

A presentation by municipal staff.

• That Council authorize staff to submit a grant application to the Union of BC Municipalities (UBCM) Housing Needs Reports Program and provide overall grant management in order to update the analysis of Whistler’s housing needs, to help inform plans, policies and development decisions.

7.4

Renewing Temporary Patio Extensions and Winterizing Patios for Food and Beverage Establishments Report No. 20-096 File No. 7108.16

A presentation by municipal staff.

• That Council direct staff to confirm support for extension of approved Temporary Expanded Service Area (TESA) authorizations until October 31, 2021 to the Liquor and Cannabis Regulation Branch (LCRB);

  That Council direct staff to prepare an amendment to the Land Use Procedures and Fees Bylaw to charge a single $240 fee for temporary outdoor patio approvals involving temporary structures and fixtures for weather protection; and further

  That Council direct staff to prepare an amendment to the Liquor Licence Application Processing Fee Bylaw to waive the fee for extensions of approved TESA authorizations and new TESA authorizations complying with Policy No. 20-26 of the LCRB.

7.5

Landfill Waste Disposal Contract Award Report No. 20-097 File No. 654.3

A presentation by municipal staff.

• That Council endorse staff’s evaluation of the Proposals used to determine the preferred Proponent for the Landfill Waste Disposal Contract; and

  That Council award the contract for Landfill Waste Disposal to Belkorp Environmental Services Inc. and authorize the Mayor and Municipal Clerk to sign the contract once the final terms of the contract have been negotiated.

7.6

Community Engagement Review Report No. 20-098 File No. 0640-00

A presentation by municipal staff.

• That Council support the Community Engagement Review Findings and Recommendations Report, attached as Appendix “A”; and further

  That Council adopt Council Policy A-37: Community Engagement Policy attached to this Report as Appendix “B”.

7.7

Partnering Agreement with Alpine Paving Report No. 20-099 File No. T00101-2020

A presentation by municipal staff.

• That Council authorize the Mayor and Municipal Clerk to sign the Partnering Agreement with Alpine Paving (1978) Ltd attached to this Report as Appendix “A”.

7.8

Community Resiliency Investment Program Grant Application Report No. 20-100 File No. 8337.02

No presentation.

• That Council endorse the Union of British Columbia Municipalities’ Community Resiliency Investment Program grant application and, if successful, direct staff to provide overall grant management as per Union of British Columbia Municipalities’ grant requirements.

7.9

Permissive Tax Exemption Amendment Bylaw No. 2293, 2020 Report No. 20-101 File No. 2293

No presentation.

• That Council consider giving first, second and third readings to “Permissive Tax Exemption Amendment Bylaw No. 2293, 2020”.

8.

MINUTES OF COMMITTEES AND COMMISSIONS

8.1

Advisory Design Panel

Regular meeting minutes of the Advisory Design Panel of June 20 and July 25, 2018.

8.2

Emergency Planning Committee

Regular meeting minutes of the Emergency Planning Committee of October 1, 2019.

8.3

Forest and Wildland Advisory Committee

Regular meeting minutes of the Forest and Wildland Advisory Committee of July 8, 2020.

8.4

Transportation Advisory Group

Regular meeting minutes of the Transportation Advisory Group of June 20, 2019.

9.

BYLAWS FOR FIRST, SECOND AND THIRD READINGS

9.1

Permissive Exemption Amendment Bylaw No. 2293, 2020

• That “Permissive Exemption Amendment Bylaw No. 2293, 2020” be given first, second and third readings.

10.

OTHER BUSINESS

11.

CORRESPONDENCE

11.1

Proclamation and Light Up Request - Pregnancy and Infant Loss Awareness Day File No. 3009.1

Correspondence from Mark, Robyn, Owen, Elliott and Amelie Edmondson requesting that October 15, 2020 be proclaimed Pregnancy and Infant Loss Awareness Day in Whistler, and that the Fitzsimmons Bridge be lit blue and pink.

11.2

Trail Improvements File No. 3009

Correspondence from Ariela Friedmann regarding Trail Improvements.

11.3

RZ1157 5298 Alta Lake Road File No. RZ1157

Correspondence from the following individuals regarding RZ1157 5298 Alta Lake Road:

• Christopher Sherry;
• Rebecca Grinti; and
• Cara and Murray Sinclair.

11.4

RZ1165 Cheakamus Crossing Phase 2 File No. RZ1165

Correspondence from the following individuals regarding RZ1165 Cheakamus Crossing Phase 2:

• Susie Wood;
• Rosie Blaser; and
• Tobi Henderson.

11.5

Expanded Patio Permissions LCRB Extension File No. 0519

Correspondence from Ian Tostenson, President and CEO, British Columia Restaurant and Foodservices Association, Jeff Guidnard, Executive Director, Alliance of Beverage Licensees, and Ken Beattie, Executive Director, BC Craft Brewers Guild, regarding Expanded Patio Permissions LCRB extension.

11.6

Emerald Estates Highway Turn-Off Concerns File No. 3009

Correspondence from Christina Cheung, regarding Emerald Estates highway turn-off concerns.

11.7

Universal Access to No-cost Prescription Contraception File No. 2014

Correspondence from Jonathan X. Cote, Mayor, City of New Westminster, regarding Universal Access to No-cost Prescription Contraception.

12.

TERMINATION

• That the Regular Council Meeting of October 6, 2020 be terminated.