REGULAR MEETING OF MUNICIPAL COUNCIL
AGENDA

Tuesday, September 12, 2023 at 5:30 P.m. - 6:30 P.m.

Franz Wilhelmsen Theatre at Maury Young Arts Centre

4335 Blackcomb Way, Whistler, BC V8E 0X5

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1.

CALL TO ORDER

The Resort Municipality of Whistler is grateful to be on the shared, unceded territory of the Líl̓wat People, known in their language as Lil̓wat7úl, and the Squamish People, known in their language as Sḵwx̱wú7mesh. We respect and commit to a deep consideration of their history, culture, stewardship and voice.

2.

ADOPTION OF AGENDA

• That Council adopt the Regular Council Meeting agenda of September 12, 2023.

3.

ADOPTION OF MINUTES

• That Council adopt the Regular Council Meeting minutes of August 1, 2023.

4.

PRESENTATIONS AND DELEGATIONS

4.1

Visit to Sister City of Karuizawa

A presentation by Councillor, J. Murl regarding the visit to Sister City of Karuizawa.

5.

PUBLIC COMMENT AND QUESTION PERIOD

6.

MAYOR'S REPORT

7.

INFORMATION REPORTS

7.1

Accessibility Action Plan-Implementation Progress Update Report No. 23-091 File No. 7082.01

A presentation by municipal staff. 

• That Council receive the Accessibility Action Plan – Implementation Progress Update Information Report No. 23-091.

8.

ADMINISTRATIVE REPORTS

8.1

Provincial Property Tax Deferment Program – Employee Housing Advocacy Report No. 23-092 File No. 7729.04

No presentation.

• That Council endorse the letter to the Province of British Columbia, Minister of Finance, attached as Appendix A to this Administrative Report No. 23-092, requesting collaboration with the Province to ensure that employee-restricted properties, including leasehold properties, are eligible to participate in the Provincial Property Tax Deferment Program.

8.2

Housing Agreement Amendment Bylaw (4800-4814 Glacier Lane) No. 2410, 2023 Report No. 23-093 File No. 3060-20-1958

No presentation.

• That Council consider giving first, second, and third readings to “Housing Agreement Amendment Bylaw (4800-4814 Glacier Lane) No. 2410, 2023”.

8.3

RZ001157 - 5298 Alta Lake Road Employee, Market and Tourist Accommodation Housing Zoning Adoption Report No. 23-094 File No. 3060-20-1157

No presentation.

• That Council consider adopting “Official Community Plan Amendment Bylaw (5298 Alta Lake Road). No. 2289, 2020”; and

  That Council consider adopting “Housing Agreement Bylaw (5298 Alta Lake Road) No. 2329, 2022”; and further

  That Council consider adopting “Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020”.

8.4

Five-Year Financial Plan 2023-2027 Amendment Bylaw (Lost Lake Snow Making Infrastructure, Park Washrooms, and Committees of Council Projects) 2409, 2023 Report No. 23-095 File No. 5330-02-1009

A presentation by municipal staff.

• That Council consider giving first, second and third readings to the “Five-Year Financial Plan 2023- 2027 Amendment Bylaw (Lost Lake Snow Making Infrastructure, Park Washrooms, and Committees of Council Projects) No. 2409, 2023". 

8.5

Permissive Tax Exemption Policy Report No. 23-096 File No. 0340-20

A presentation by municipal staff.

• That Council adopt the Permissive Tax Exemption Council Policy A-41 attached as Appendix A to this Administrative Report No. 23-096 documenting the Resort Municipality of Whistler’s approach to considering and granting permissive tax exemptions for select properties.

8.6

Amendment to Investments Council Policy A-03 and Investment of Long-Term Funds Report No. 23-097 File No. 0340-20

A presentation by municipal staff.

• That Council adopt the amended version of Council Policy A-03: Investment Policy attached as Appendix A to this Administrative Report No. 23-097; and

  That Council endorse the designation of $26 million in reserves as long-term and suitable for long-term investment; and further

  That Council support the investment of long-term funds into the Municipal Finance Authority’s Diversified Multi-asset Class funds. 

9.

MINUTES OF COMMITTEES AND COMMISSIONS

9.1

Whistler Bear Advisory Committee

• That Council receive the Regular Meeting minutes of the Whistler Bear Advisory Committee of July 12, 2023.

9.2

Governance and Ethics Standing Committee 

• That Council receive the Regular Meeting minutes of the Governance and Ethics Standing Committee of June 12, 2023.

9.3

Emergency Planning Committee

• That Council receive the Regular Meeting minutes of the Emergency Planning Committee of April 25, 2023.

10.

BYLAWS FOR FIRST, SECOND AND THIRD READINGS

10.1

Housing Agreement Amendment Bylaw (4800-4814 Glacier Lane) No. 2410, 2023

• That Council give "Housing Agreement Amendment Bylaw (4800-4814 Glacier Lane) No. 2410, 2023" first, second and third readings.

10.2

Five-Year Financial Plan 2023-2027 Amendment Bylaw (Lost Lake Snow Making Infrastructure and Park Washrooms Projects) No. 2409, 2023

• That Council give "Five-Year Financial Plan 2023-2027 Amendment Bylaw (Lost Lake Snow Making Infrastructure and Park Washrooms Projects) No. 2409, 2023" first, second and third readings.

11.

BYLAWS FOR ADOPTION

11.1

Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020

• That Council adopt "Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020".

11.2

Housing Agreement Bylaw (5298 Alta Lake Road) No. 2329, 2022

• That Council adopt “Housing Agreement Bylaw (5298 Alta Lake Road) No. 2329, 2022".

11.3

Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020

• That Council adopt “Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020”.

11.4

Five-Year Financial Plan 2023-2027 Amendment Bylaw (Hillcrest Culvert, SWWS Upgrade Grant, Transfer Station Scale Project, and Others) No. 2402, 2023

• That Council adopt “Five-Year Financial Plan 2023-2027 Amendment Bylaw (Hillcrest Culvert, SWWS Upgrade Grant, Transfer Station Scale Project, and Others) No. 2402, 2023”.

12.

OTHER BUSINESS

12.1

2024 Council Schedule

• That Council endorse the following Regular Council Meeting Schedule for the Resort Municipality of Whistler for 2024:

  January 9	January 23
  February 6	February 20
  March 5	March 19
  April 9	April 23
  May 14	May 28
  June 11	June 25
  July 9	July 23
  August 6
  September 10	September 24
  October 8	October 22
  November 5	November 19
  December 3	December 17

   

12.2

2024 Acting Mayor Appointments

• That Council appoint as Acting Mayor for the Resort Municipality of Whistler for the months of January 2024 to December 2024 (inclusive):

  January:	Cathy Jewett
  February:	Cathy Jewett
  March:	Arthur De Jong
  April:	Arthur De Jong
  May:	Jessie Morden
  June:	Jessie Morden
  July:	Jen Ford
  August:	Jen Ford
  September:	Ralph Forsyth
  October:	Ralph Forsyth
  November:	Jeff Murl
  December:	Jeff Murl

12.3

Parks and Trails Officer Appointments 

• Whereas the Council of the Resort Municipality of Whistler (RMOW) wishes to appoint Steven Gumley as a Parks and Trails Officer pursuant to Section 36 of the Police Act, and upon Steven Gumley swearing the oath pursuant to section 1(b) of Police Oath/Solemn Affirmation Regulation, before a Commissioner for taking Affidavits in the Province of British Columbia, the RMOW hereby appoints Steven Gumley as a Parks and Trails Officer to perform the functions and duties specified in the Parks and Trails Officer's job descriptions.

13.

CORRESPONDENCE

13.1

BC Wildfire Service Fire Fighting Equipment File No. 3009

Correspondence from L. Hiebert regarding BC Wildfire Service Fire Fighting Equipment.

13.2

UBCM Canada Community Building Fund File No. 3009

Correspondence from J. Ford regarding UBCM Canada Community Building Fund.

13.3

UBCM Convention Award to Resort Municipality of Whistler File No. 3009

Correspondence from J. Ford regarding UBCM Convention Award to Resort Municipality of Whistler.

13.4

Recycling Program for Antifreeze Containers and Used Oil Collection File No. 3009

Correspondence from C. Webb regarding Recycling Program for Antifreeze Containers and Used Oil Collection.

13.5

Forest Practices Board Report on Forest and Fire Management in BC File No. 3009

Correspondence from K. Atkinson regarding Forest Practices Board report on Forest and Fire Management in BC.

13.6

Greenhouse Gas Emissions File No. 3009

Correspondence from D. Jonckheere regarding greenhouse gas emissions in Whistler.  

13.7

United Nations Declaration on the Rights of Indigenous People File No. 3009

Correspondence from D. Nelson regarding United Nations Declaration on the Rights of Indigenous People.

13.8

Request for Canopy System on Playgrounds File No. 3009

Correspondence from L. Ferris regarding the need for a canopy system on playgrounds in Whistler.  

13.9

Property Tax Deferral Program File No. 3009

Correspondence from R. Risso regarding the Ministry of Finance reply on the Property Tax Deferral Program.

13.10

Improving Solid Waste Policy File No. 3009

Correspondence from J. Wood regarding improving the RMOW Solid Waste Policy.

13.11

Woodfibre LNG's Wastewater Discharge File No. 3009

Correspondence from R. Fox regarding Woodfibre LNG's Wastewater Discharge.

13.12

Permissive Tax Exemption Policy Draft File No. 3009

Correspondence from the following individuals regarding the draft Permissive Tax Exemption Policy:

a.

T. Ko

b.

A. Starno

c.

A. Szoc

d.

J. Choo

e.

A. L’Heureux

f.

A. Kenyon

g.

S. Kenyon

13.13

Light-up and Proclamation Requests

a.

Stomach Cancer Awareness Day File No. 3009.1

Correspondence from S. Koenig, requesting the Fitzsimmons Covered Bridge be lit blue on November 30, 2023, in support of Stomach Cancer Awareness Day. 

b.

National Child Day File No. 3009.1

Correspondence from H. Legault, requesting the Fitzsimmons Covered Bridge be lit blue on November 20, 2023, is support of National Child Day.

c.

Living Organ Donation Week File No. 3009.1

Correspondence from C. Coghlan, requesting the Fitzsimmons Covered Bridge be lit green on September 10, 2023, in support of Living Organ Donation week.

d.

World Pancreatic Cancer Day File No. 3009.1

Correspondence from V. Izzio-Meloche, requesting the Fitzsimmons Covered Bridge be lit purple on November 15, 2023, in support of World Pancreatic Cancer Day. 

e.

World Cerebral Palsy Day File No. 3009.1

Correspondence from E. Specht, requesting the Fitzsimmons Covered Bridge be lit green on October 6, 2023, in support of World Cerebral Palsy Day. 

f.

World Antimicrobial Awareness Week File No. 3009.1

Correspondence from D. Sheppard, requesting the Fitzsimmons Covered Bridge be lit blue on November 24, 2023, in support of World Antimicrobial Awareness Week.

g.

Epilepsy Awareness Day File No. 3009.1

Correspondence from S. Ali, requesting the Fitzsimmons Covered Bridge be lit purple on March 26, 2024, in support of Epilepsy Awareness Day and that March 26, 2024, be proclaimed Epilepsy Awareness Day.

h.

Medical Radiation Technologists Week File No. 3009.1

Correspondence from O. Sterling, requesting the Fitzsimmons Covered Bridge be lit orange, red, blue and green from November 5 to November 11, 2023, in support of the Medical Radiation Technologists Week and that the week of November 5 to November 11, 2023, be proclaimed Medical Radiation Technologists Week.

i.

National Children's Grief Awareness Day File No. 3009.1

Correspondence from K. Lee, requesting that November 16, 2023, be proclaimed National Children's Grief Awareness Day.

j.

Green Sports Day File No. 3009.1

Correspondence from D. Thibodeau, requesting that October 6, 2023, be proclaimed Green Sports Day. 

14.

TERMINATION

• That Council terminate the Regular Council Meeting of September 12, 2023.