REGULAR MEETING OF MUNICIPAL COUNCIL

MINUTES

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Remote Meeting
To attend via Zoom go to www.whistler.ca/CouncilMeetings
PRESENT:
  • Mayor J. Crompton
  • Councillor A. De Jong
  • Councillor R. Forsyth
  • Councillor J. Ford
  • Councillor J. Grills
  • Councillor D. Jackson
  • Councillor C. Jewett
STAFF PRESENT:
  • Chief Administrative Officer, V. Cullen
  • General Manager of Corporate and Community Services, T. Battiston
  • General Manager of Infrastructure Services, J. Hallisey
  • Interim General Manager of Resort Experience, T. Metcalf
  • Director of Planning, M. Kirkegaard
  • Manager of Communications, G. Robinson
  • Municipal Clerk, B. Browning
  • Deputy Municipal Clerk, A. Banman
  • Manager of Planning, Melissa Laidlaw
  • Capital Projects Manager, Tammy Shore
  • Climate Action Coordinator, L. Burhenne
  • Legislative Services Administrative Assistant, L. Wyn-Griffiths
  • Council Coordinator, N. Cooper

Mayor J. Crompton recognized that the Meeting is being held on the traditional territories of the Lil’wat Nation and the Squamish Nation.

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  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor A. De Jong

    That Council adopt the Regular Council Meeting Agenda of November 3, 2020 as amended to move the presentation regarding Parcel A Update to the Regular Council Meeting of November 17, 2020; and add seven items of correspondence regarding the White Gold Utility Undergrounding Project.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That Council adopt the Regular Council Meeting Minutes of October 20, 2020.

    CARRIED

Questions were asked during the Meeting via Zoom.

Brenda Haycanan, 2070 Garibaldi Way

RE: 2077 Garibalidi Way

Ms. Haycanan asked in regards to the amendment of the new OCP Bylaw, Schedule A 'Land-Use' Map for 2077 Garibaldi Way, how the old OCP shows 2077 Garibalidi Way as multi-family residential.

Mayor J. Crompton advised that Council will not be considering this item tonight, but that it will be coming to a future meeting.

Director of Planning M. Kirkegaard responded that the OCP designation for the property previously provided for residential accommodation, which also provided for multiple-residential. This was understood when the property came forward for rezoning. Through the OCP process, the intention was not to change the designation to preclude multi-family residential. The property for multi-family residential will require rezoning, which is a process that is before Council.

Ms. Haycanan asked if the Schedule A shows the correct zoning for this piece of property.

Director of Planning M. Kirkegaard responded that Schedule A is the future land-use map within the OCP. It is not the zoning of the property. The zoning of the property is specified according to the Zoning Map and to the RMOW Zoning Bylaw. The OCP is intended to show future land-use potential and the intention of the OCP was not to restrict it to a single-family residence. To change it from the current zoning would require rezoning.

Mayor J. Crompton advised that the rezoning will follow full public process and a public hearing.

Ms. Haycanan asked if Council were aware that there is no sign posted for this new proposal on the property.

Mayor J. Crompton responded that Concil will ensure that staff are advised that the sign is missing.

Ms. Haycanan asked for a copy of the Riparian Report for this property and the permits to log it.

Mayor J. Crompton responded that this information will be provided as part of the public process.

Karen Ford, 7486 Ambassador Crescent

RE: Zoom Chat Box Function

Ms. Ford asked if there is a chat box open on the Zoom platform.

Mayor J. Crompton responded that there is not. Only the raise hand feature.

Karen Ford, 7486 Ambassador Crescent

RE: White Gold Utility Undergrounding Project

Ms. Ford asked if this was the time to ask a question regarding the White Gold Utility Undergrounding Project.

Mayor J. Crompton responded advising that now is the time.

Ms. Ford raised concerns with the project moving forward. Ms. Ford wondered if there will be the opportunity about having a revote.

Mayor J. Crompton responded that there will be a discussion later in the meeting. All of Council have the letters and information received leading up to today.

Russ Ptolomey, 7101 Nancy Green

RE: White Gold Utility Undergrounding Project

Mr. Ptolomey asked if his property is part of the White Gold Utility Undergrounding Project.

General Manager of Infrastructure Services J. Hallisey confirmed that properties on the west side of Fitzsimmons Creek are not included.

Pete Davidson, 7277 Fitizsimmons Rd South

RE: White Gold Utility Undergrounding Project

Mr. Davidson asked why the extension on the project response was given and what were the reasons for extending it.

General Manager of Infrastructure Services J. Hallisey advised that the extension was granted in September because, due to COVID 19, several of the petition packages had not been delivered to owners overseas.

Mr. Davidson said that this seems unreasonable and given that the cost is unknown, is the Municipality going to bankroll during COVID times?

Mayor J. Crompton advised that this will be discussed later in the meeting.

Mr. Davidson asked is there any recourse for those who do not want the project to go ahead.

General Manager of Infrastructure Services J. Hallisey advised that the Municipality had heard that people wished to change their minds and so letters were sent to the 93 people that responded in favour if they wished to change their minds.

Mr. Davidson asked Council to please extend and delay this.

Donna Green, 7334 Toni Sailor Lane

RE: White Gold Utility Undergrounding Project

Ms. Green spoke in support for this project and advised that for her this is a safety project, not a beautification project. 

Keith Auchinachie, 7445 Ambassador Crescent

RE: White Gold Utility Undergrounding Project

Mr. Auchinachie asked why the value of a property was factored into the voting process.

Mayor J. Crompton advised that the program looks for 50% of total properties and 50% of value and this petition received both.

Mr. Auchinachie advised that he is concerned with tenancies and upgrades to his system and the lack of definition on what is required is the issue.

Karen Ford, 7486 Ambassador Crescent

RE: White Gold Utility Undergrounding Project

Ms. Ford asked when the opportunity to rescind was and has the petition closed.

General Manager of Infrastructure Services J. Hallisey advised that the petition has closed and today there are decisions being made.

Ms. Ford advised that the area is on a floodplain and is this prohibitive.

General Manager of Infrastructure Services J. advised that it is a flood plain but with the dykes and so there is no issue.

Ms. Ford noted that there is too much mis-information.

Pete Davidson, 7277 Fitizsimmons Rd South

RE: White Gold Utility Undergrounding Project

Mr. Davidson asked if Council is aware of the fatality in the Tapley’s area.

Mayor J. Crompton advised that Council knows now.

COVID-19

Mayor J. Crompton noted that masks are now mandatory at all indoor municipal facilities to help prevent the spread of COVID-19. He noted that there are many good reasons to wear a mask and would like to hear from the community ‘Why’. He encouraged everyone in the community to submit a photo wearing their favourite mask and the reason they wear a mask in Whistler. One entry will be chosen to win a Whistler Staycation package (valued over $1,500). He noted that entries will be accepted until November 9, 2020 at noon. Visit whistler.ca/wewearmasks for details.

Snow Making

Mayor J. Crompton noted that Whistler Blackcomb will begin snow making as Whistler transitions into the new season.

Remembrance Day

Mayor J. Crompton noted that November 11 is a time for the public to recognize the sacrifice and demonstrate love and appreciation for Veterans’ service. He encouraged everyone to show their support by placing a poppy in their windows at home and join others in two minutes of silence at 11 a.m., wherever they are. He noted that a live stream of the Remembrance Day ceremony will be available at whistler.ca/remembranceday. He also noted that to comply with COVID-19 guidelines, the ceremony at the Cenotaph will not be open to the public.

Whistler Public Library

Mayor J. Crompton noted that the Whistler Public Library team launched 30-minute express visits for in-person browsing, borrowing, and computer access last week. He noted that the library is open six days a week for express visits, Monday through Saturday. Visit whistlerlibrary.ca to learn more about this new service.

Winter Parking Regulations

Mayor J. Crompton noted that Whistler's Winter Parking regulations are in effect from November 1 to March 31, and to visit whistler.ca/winterparking for more information.

2021 Budget Open House

Mayor J. Crompton noted that the 2021 virtual budget open house is scheduled take place on Monday, November 16, 2020 at 5:30 p.m. He noted that members of the public can learn about the budget process at Whistler.ca/budget. Mayor J. Crompton added that the Open House will take place virtually via Zoom. Following the presentation, community members will be able to ask questions of staff and Council, and there will be breakout rooms in Zoom for further discussion and questions. He noted that COVID-19 has had a significant impact on municipal finances, and encouraged everyone to join Council and staff at the Open House to learn more or to view the presentations on the RMOW’s website if they are unable to make the Open House. Visit Whistler.ca/budgetopenhouse for more information including a Zoom link, and a video of the presentations will be posted after November 16.

Cheakamus Community Forest

Mayor J. Crompton noted that Cheakamus Community Forest wildfire fuel reduction work is being conducted late November to Spring 2021. He noted that this is the third and final phase of the joint RMOW and Cheakamus Community Forest project that began in 2018. Cheakamus Lake forest service road will have a closure in effect until spring 2021.

World Junior and U23 Nordic Ski Championships

Mayor J. Crompton noted that the World Junior and U23 Nordic Ski Championships will be held at Whistler Olympic Park in 2023. He advised that he is proud to see the continued use of Whistler’s legacy venues including Whistler Olympic Park. He looks forward to welcoming these elite athletes alongside family, friends, coaches, teammates, and other supporters during the Championships in 2023.

Councillor C. Jewett

Councillor C. Jewett provided an update on the following events:

  • 'Think It Over' Art Show at MYAC until December 13, 2020;
  • 'Here and Now' Music Festival (online) hosted by Arts Whistler;
  • Mini-exhibition currently at the Audain Art Museum;
  • Upcoming Rebecca Belmore exhibition at the Audain Art Museum;
  • Arts Whistler and the RMOW's 'Tour De Pumpkins' was a great success; and
  • The Field of Screams' in Pemberton Meadows sold out shows to benefit PAWS.

Councillor R. Forsyth

Councillor R. Forsyth provided an update on the following events:

  • The Whistler Public Library is open for express visits and adult programs; and
  • Connect Whistler - includes a week of virtual and in-person events for people new to the community.

Condolences

Brian Sherk

On behalf of Council and the Resort Municipality of Whistler, Mayor J. Crompton shared his condolences with the family and friends of Brian Sherk.

Peter Oleski and River Leo

On behalf of Council and the Resort Municipality of whistler, Mayor J. Crompton shared his condolences with the family and friends of Peter Oleski and River Leo. His thoughts are with the Lil’wat Nation, and all those that assisted in the search.

  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor C. Jewett

    That Council direct staff to submit an application to the CleanBC Communities Fund to fund 73.3 per cent of the proposed Sea to Sky Electric Vehicle Network Expansion project; and

    That if the Sea to Sky Electric Vehicle Network Expansion project is successfully funded by the CleanBC Communities Fund in 2021-2022, the RMOW commits to funding a maximum of $544,934 of project costs over four years from its capital reserves to cover 26.7 per cent of proponent share of eligible costs under the program.

    OPPOSED: (1)Councillor R. Forsyth
    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That Council direct staff to return to Council with a Report on cost recovery (operating and capital costs) scenarios.

    CARRIED
  • Councillor J. Grills declared a conflict on this item. (Owns commercial properties which are leased to food and beverage outlets where one or more of these outlets may apply for the renewal of a Temporary Expanded Service Area authorization.)

Councillor J. Grills left the Meeting at 7:11 p.m.

  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That Council consider giving first, second and third readings to “Liquor Licence Application Processing Fee Amendment Bylaw (Temporary Expanded Service Areas) No. 2302, 2020”; and

    That Council consider giving first, second and third readings to “Land Use Procedures and Fees Amendment Bylaw (Temporary Outdoor Patio Renewals) No. 2301, 2020”; and further

    That Council direct staff to prepare proposed amendments to “Business Licence and Regulation Bylaw No. 2253, 2019” to specify business regulations that apply to food and beverage businesses related to the operation of a food or beverage business in an outdoor or temporary building service area.

    CARRIED

Councillor J. Grills returned to the Meeting at 7:30 p.m.

Interim General Manager of Resort Experience T. Metcalf stated "I’ve been involved in this project in my personal capacity as a resident of White Gold, and to maintain that separation, I am going to leave for this portion of the meeting".

Interim General Manager of Resort Experience T. Metcalf left the Meeting at 7:30 p.m.

  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor A. De Jong

    That Council direct staff to proceed with the White Gold Utility Undergrounding Project, including the next steps of detailed design and construction; and

    That Council direct staff to prepare a Local Service Area Bylaw that will enable the relocation of overhead utility services in the White Gold neighborhood, and prepare the Loan Authorization (White Gold Utility Undergrounding) Bylaw required for this project.

    OPPOSED: (1)Councillor J. Ford
    CARRIED

Interim General Manager of Resort Experience T. Metcalf returned to the Meeting at 8:50 p.m.

  • Moved ByCouncillor D. Jackson
    Seconded ByCouncillor J. Grills

    That Council consider giving first, second and third readings to “Council Procedure Amendment Bylaw (COTW Chair) No. 2300, 2020”.

    OPPOSED: (2)Councillor R. Forsyth, and Councillor J. Ford
    CARRIED
  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor D. Jackson

    That Council receive the Regular Meeting Minutes of the Forest and Wildland Advisory Committee of September 9, 2020.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That Council receive the Regular Meeting Minutes of the Recreation and Leisure Advisory Committee of March 12 and July 16, 2020.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That Council receive the Regular Meeting Minutes of the Transportation Advisory Group of October 3, 2019 and June 3, 2020.

    CARRIED
  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor C. Jewett

    That Council receive the Regular Meeting Minutes of the Whistler Bear Advisory Committee of August 12, 2020.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor A. De Jong

    That Council receive the Regular Meeting Minutes of the Zero Waste Select Committee of June 25, 2020.

    CARRIED
  • Councillor J. Grills declared a conflict on this item. (Owns commercial properties which are leased to food and beverage outlets where one or more of these outlets may apply for the renewal of a Temporary Expanded Service Area authorization.)

Councillor J. Grills left the Meeting at 9:00 p.m.

  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That “Liquor Licence Application Processing Fee Amendment Bylaw (Temporary Expanded Service Areas) No. 2302, 2020” be given first, second and third readings.

    CARRIED
  • Councillor J. Grills declared a conflict on this item. (Owns commercial properties which are leased to food and beverage outlets where one or more of these outlets may apply for the renewal of a Temporary Expanded Service Area authorization.)
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That “Land Use Procedures and Fees Amendment Bylaw (Temporary Outdoor Patios) No. 2301, 2020” be given first, second and third readings.

    CARRIED

Councillor J. Grills returned to the Meeting at 9:01 p.m.

  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor D. Jackson

    That "Council Procedure Amendment Bylaw (COTW Chair) No. 2300, 2020" be given first, second and third readings.

    OPPOSED: (1)Councillor R. Forsyth
    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Grills

    That “Five-Year Financial Plan 2020-2024 Amendment Bylaw No. 2294, 2020” be adopted.

    CARRIED
  • Moved ByMayor J. Crompton
    Seconded ByCouncillor R. Forsyth

    That the Council appointment to the Whistler Off Road Cycling Association Board of Directors be deferred to after the Council Strategic Planning Session.

    CARRIED

Mayor J. Crompton announced that Karen Laughland, Sheilagh Martin and Christine Young were appointed to the Library Board of Trustees.

  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor D. Jackson

    That correspondence from Steve Anderson regarding the Highway 99 Capacity and Safety Review be received and referred to staff and the Transportation Advisory Group.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from Crosland Doak regarding Lakeside Park Concession Support be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That correspondence from J'Anne Greenwood regarding the upcoming Alta Lake Road Sewer be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That correspondence from Bruce Gunn regarding the Alta Lake Road and Access Road to Tyrol Lodge be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from Sasha Prynn regarding the 2019 Community Child Care Planning program (Whistler Child Care Planning Project) be received and referred to staff.

    CARRIED

12.6

  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That correspondence from the following individuals, regarding the White Gold Utilities Underground be received and referred to staff:

    • Jeffrey and Donna Green;
    • Rhonda Millikin;
    • Corinne and Bob Allison;
    • Don Armour and Barbara Instance;
    • Karen Ford;
    • Rod Grange;
    • Kathi and Derek Jazic;
    • Ortrun Seger;
    • Rod Thompson;
    • Pamela Thompson;
    • Lorraine Vollmer;
    • Pete Davidson and Irene Wood;
    • Friderika Noc;
    • Ian Reith; 
    • Tom Thomson; 
    • Donna Rooney;
    • Joe and Marie Chau;
    • Chris and Monique Wilberg;
    • Gordon Ahrens; 
    • Leslie Alexander;
    • Bob Hall; and
    • Claire Thornthwaite and Tom Prochazka.
    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That the Regular Council Meeting of November 3, 2020 be terminated at 9:09 p.m.

    CARRIED
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