REGULAR MEETING OF MUNICIPAL COUNCIL

MINUTES

-
Remote Meeting
To attend via Zoom go to www.whistler.ca/CouncilMeetings
PRESENT:
  • Mayor J. Crompton
  • Councillor A. De Jong
  • Councillor R. Forsyth
  • Councillor J. Ford
  • Councillor J. Grills
  • Councillor D. Jackson
  • Councillor C. Jewett
STAFF PRESENT:
  • Chief Administrative Officer, V. Cullen
  • General Manager of Corporate and Community Services, T. Battiston
  • General Manager of Infrastructure Services, J. Hallisey
  • General Manager of Resort Experience, J. Gresley-Jones
  • Interim General Manager of Resort Experience, T. Metcalf
  • Director of Finance, C. Price
  • Manager of Communications, G. Robinson
  • Manager of Planning, M. Laidlaw
  • Capital Projects Manager, T. Shore
  • Planner, R. Licko
  • Municipal Clerk, B. Browning
  • Deputy Municipal Clerk, A. Banman
  • Legislative Services Administrative Assistant, L. Wyn-Griffiths
OTHERS:
  • Director and Chief Curator, Audain Art Museum, Dr. Curtis Collins, Freedom of the Municipality Holder, Garry Watson


Mayor J. Crompton recognized that the Meeting is being held on the traditional territories of the Lil’wat Nation and the Squamish Nation.

  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor A. De Jong

    That Council adopt the Regular Council Meeting Agenda of December 1, 2020 as amended to add 20 items of correspondence regarding the White Gold Utility Undergrounding Project.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That Council adopt the Regular Council Meeting and the Public Hearing Minutes of November 17, 2020.

    CARRIED

A presentation was given by Director and Chief Curator Curtis Collins, regarding the Audain Art Museum update.

Mayor J. Crompton declared a recess of the Meeting at 5:32 p.m.

The Meeting was reconvened at 5:34 p.m.

Questions were asked during the Meeting via Zoom.

Rhonda Millikin, 7212 Fitzsimmons Road South

Re: White Gold Undergrounding Project

Ms. Millikin asked why Council does not put the project on hold during the current crisis.

Mayor J. Crompton advised that this is a provincially established process, as laid out in the Community Charter, and is a process that Council are required to follow.

Ms. Millikin asked if Council would vote down the additional tax burden associated with the undergrounding project.

Mayor J. Crompton advised that the decision will be made by Council as to whether or not they decide to proceed with the project.

Ms. Millikin asked who will pay for the Project Manager salary hired by the RMOW in February 2020 if the project is voted down.

Mayor J. Crompton advised that the 8 months salary cost would be borne by the RMOW.

Ms. Millikin asked if Council would do the right thing and protect all homeowners in Whistler, including White Gold, by voting down the significant increase in taxes plus connection costs for an unnecessary project. 

Mayor J. Crompton advised that he would not speak on behalf of what Council will do later in the meeting. He advised that this is a local area service so it will only be charged to the homeowners in White Gold.

Claire Thornthwaite, 7470 Ambassador Crescent

Re: White Gold Undergrounding Project

Ms. Thornthwaite asked if Council has considered that the 50% threshold mandated in the Community Charter is far too low for a project with such substantial financial repercussions. She also asked if Council is aware of any precedents where a petition for a local services area of this scope has passed for a beautification project. 

Mayor J. Crompton advised that beautification projects happen across the province and there are also local area services established for other purposes as well. He also advised that the 50% is a provincially mandated threshold, which is what local governments are expected to abide by.

Monique Wilberg, 7245 Fitzsimmons Road South
Re: White Gold Undergrounding Project

Ms. Wilberg asked if the Mayor and councillors have a clear understanding of what this community initiative process looks like from the perspective of the White Gold homeowners.  She asked if Council could give more thought to the understanding of the White Gold homeowners. She also asked if Council could describe what the process entailed.

Mayor J. Crompton advised that the letter circulated laid out the process in accordance with the Community Charter.

Adam Yates, 7486 Ambassador Crescent
Re: White Gold Undergrounding Project

Mr. Yates asked what the process on asking a question to Council regarding a section of road in White Gold.

Mayor J. Crompton advised Mr. Yates to email Council on this matter.

Tom Prohascka, 7470 Ambassador Crescent

Re: White Gold Undergrounding Project

Mr. Prohascka asked how Council will justify the possibility of residents having to sell their house due to their inability to pay for this upgrade.

Mayor J. Crompton advised that this is not something he hopes will happen. He advised that there are other avenues, such as tax deferral, that can be pursued.

Garry Watson, 2317 Boulder Ridge

Re: RZ1157 Rezoning at Nita Lake

Mr. Watson asked if the proforma reflects a $3.9 million land cross or does it refer to $10 million.

Mayor J. Crompton advised that he could not disclose what the proforma says. He advised that there is the public process and the opportunity to write letters to Mayor and Council and to speak at the Public Hearing.

Mr. Watson asked why a lower ratio is not being insisted on in the bylaws proceeding.

Mayor J. Crompton advised that the RMOW is currently going through the public process and the suggestion that a different ratio be considered is on record and will be shared at the Public Hearing. 

Mr. Watson asked why the employee units are not being refused or put on hold until we see the outcome for the demand of employee housing after COVID-19.

Mayor J. Crompton advised that this will be discussed at the Public Hearing. He also advised that the RMOW has put a lot of time measuring the level of interest in housing and the WHA waitlists remain long and currently there is a significant need for housing in the community.

Pete Davidson, 7277 Fitzsimmons Road South

Re: White Gold Undergrounding Project

Mr. Davidson made comments on the four day extension.

Mayor J. Crompton advised that the process as laid out in the Community Charter was followed. Both extensions were followed. He also advised that the number who have rescinded their vote has been recorded and far exceeds the 50% required by the Community Charter.

Three questions were submitted in advance of the Meeting by email.

Sandra Durrans, 5200 Jordan Lane

Re: RZ1157 5298 Alta Lake Road

Ms. Durrans asked why Council is considering moving this bylaw forward when there are traffic and environmental issues and density problems. She also asked if Council should fully address these fundamental issues and review these new reports before any further decisions are made, to ensure this is the appropriate zoning for the future of this parcel of land.

Mayor J. Crompton advised that the public will have a number of opportunities should Council give first and second readings tonight. He advised that a Public Hearing will be scheduled prior to third reading. He also advised that an updated traffic-impact study will need to be completed.

Cheryl Green, 5205 Jordan Lane

Re: RZ1157 5298 Alta Lake Road

Ms. Green asked how council can justify approving an increase in density of 2290m2 of market housing in the area. 

Mayor J. Crompton advised that Council will consider this at tonight's meeting. 

Paul Wood, 5-650 Clyde Ave, West Vancouver

Re: RZ1157 5298 Alta Lake Road

Mr. Wood asked if council feel the tax payers are getting enough for the community in exchange for this land re-zoning in this sensitive area. He also asked if Council will consider the alternate road access with required traffic studies to be completed at the busiest times.

Mayor J. Crompton advised that Council is considering the application as has been presented at this time.

COVID-19

Mayor J. Crompton advised that the current Provincial Health Orders are in effect until midnight on December 7. He stated that we all need to keep sticking to our core bubble.  Now is not the time to be inviting anyone over to our homes, or going to a restaurant with anyone outside of our core bubble or household and we should not be gathering socially outdoors. Masks are now mandatory in all indoor, public spaces. We are also encouraging everyone to wear a mask when on the Village Stroll, especially during busy periods. He advised that our provincial health authorities have strongly recommended that we stay in our own communities until December 7 and avoid or delay non-essential travel. Information about the current restrictions can be found at www.gov.bc.ca/covid19restrictions.

2021 Budget Feedback

Mayor J. Crompton advised that the RMOW has had over 100 survey responses. Feedback can still be submitted through our 2021 Budget Survey until midnight tonight. Visit www.whistler.ca/budgetopenhouse to find reference materials and the survey link.

Annual strategic planning retreat.

Mayor J. Crompton advised that this year’s retreat was unique for several reasons:

  • It was the RMOW's first strategic planning meeting since the beginning of the COVID-19 pandemic and the work of the organization and environment that we are operating in has changed phenomenally during that time;
  • It was also the first retreat following the adoption of the RMOW's updated Official Community Plan and Vision; and
  • It was the RMOW's first retreat with Chief Administrative Officer Ginny Cullen, who began with the organization in April of this year.

Mayor J. Crompton advised that discussions at the retreat help to inform our Corporate Plan and together with the budget these form the foundation of the work plan for the year ahead. Council is committed to the overall wellbeing and success of this community, and the organization. At the 2019 retreat, one year into our four-year term of Council, we confirmed three areas of focus for the term—community balance, climate action, and housing. While we remain committed to these three key areas, our organizational goals, and to our newly updated Official Community Plan, the unprecedented effects of the COVID pandemic were the foundation of many of our discussions at this year’s retreat.

Mayor J. Crompton advised that major shifts have occurred in the organization, community and world beyond since the COVID pandemic began. We must navigate through uncharted territory while our funding has diminished, and community needs have increased. Through 2021 and beyond to the end of this term of Council, a key area of focus and consideration will be the RMOW’s sustained role and resources toward the pandemic response and recovery, and a reduced focus and resources on other areas.

Mayor J. Crompton advised that the RMOW has lead and support roles it will play, while leadership from other areas of the community will continue to be needed:

  • RMOW Lead
    • Pandemic-modified municipal operations
    • Local safety protocols, enforcement and education of provincial orders and guidelines
    • Funding advocacy with the provincial and federal governments
      • Community and tourism recovery and sustainability
      • Social and environmental programs (housing, wildfire protection)
    • Continued long-term community planning and financial outlook
      • Re-focused Economic Development Department to Economic Development and Tourism Recovery Department
    • RMOW Support
      • Facilitation of community and organizational collaboration toward recovery
      • Enhanced funding and support for community wellbeing programs and events
      • Additional communications to support local considerations for COVID restrictions
    • We also discussed the leadership and support that we/ the community will look to from other organizations
      • Business supports, tools and policies
      • Seasonal and year round labour requirements
      • Delivery of social services

Mayor J. Crompton advised that as with so many times in our history, whether times of opportunity or challenge, Whistler’s ability to collaborate and to be innovative and resilient has made us stronger and better. As we look toward the last month of 2020 and into 2021, the RMOW will continue to be a key part of our community recovery.

Mayor J. Crompton thanked the team at our organization and everyone around the community for their commitment, strength and grit to help us through this time.

Outdoor skating returns

Mayor J. Crompton advised that outdoor skating returned to Whistler Olympic Plaza last Friday. The rink is open seven days a week, weather permitting. He also advised that new this year, there is a two dollar admission fee if you have your own skates. Rentals are available for eight dollars. Masks are mandatory in the lobbies and exit areas, and encouraged while skating. Capacity will be limited and spectators will not be permitted in the facility. Details can be found at www.whistler.ca/skating.

Whistler Blackcomb open for the season

Mayor J. Crompton stated that the team did a great job getting the mountain ready and setting up appropriate safety protocols to ensure we can safely ski and ride this season.

The interactive geographic information systems (GIS) Whistler Map upgrade

Mayor J. Crompton advised that the GIS has been upgraded to enhance public access to the Resort Municipality of Whistler’s spatial information. The GIS map and features can be explored at www.whistler.ca/maps.

Whistler Podcast

Mayor J. Crompton advised that the latest episode of the Whistler Podcast is now online.  Hespoke with Pique Newsmagazine reporter Braden Dupuis and they discussed the implications of a snap election, the effect of mail in ballots in the Sea to Sky riding, the results for Whistler. To listed to the podcast visit www.whistler.ca/podcast.

20th annual Whistler Film Festival

Mayor J. Crompton advised that the annual Whistler Film Festival began December 1, 2020 This year, the Whistler Film Festival will be presented as an online experience featuring film premieres, filmmaker and talent talks, and industry initiatives all scheduled for streaming convenience. Virtual events are scheduled over 20 days from December 1 to 20 with an extended viewing window from December 21 to 31.

Whistler Transit Full Winter Schedule

Mayor J. Crompton advised that Whistler Transit is moving to its full winter schedule on December 5.This seasonal service change will provide additional trips on select routes, including route 10 Valley Express, to improve service reliability during the winter season. BC Transit has updated their mandatory face covering policy to align with the mandatory mask order implemented by the Province of BC. To ensure everyone’s safety and compliance with the new order, riders are asked to wear a face covering for your entire transit journey.

Councillor Jewett’s Arts Update

Councillor C. Jewett welcomed new General Manager of Resort Experience Jessie Gresley-Jones. Councillor C. Jewett thanked Interim General Manager of Resort Experience Toni Metcalf.

Giving Tuesday

Councillor C. Jewett advised that December 2 is 'Giving Tuesday' and to consider giving to arts and culture organizations such as Arts Whistler, the Squamish Lil’wat cultural center, Whistler Museum and archives or the Audain Art Museum. She advised that other important community organizations that could use support during these difficult times include: Whistler Community Services, Zero ceiling, AWARE, Whistler healthcare foundation trauma room fundraiser, Whistler Blackcomb foundation and the Whistler Community Foundation. She thanked all the volunteers.

Rebecca Belmore

Councillor C. Jewett advised that Rebecca Belmore’s exhibition has opened at the Audain Museum. Rebecca’s art has been featured at high profile art events around the world. 

Local Artists

Councillor C. Jewett advised that the Arts Whistler Gallery Shop is discounting the beautiful items they have for sale. Arts Whistler has a link this year to their virtual market.

Audain Museum Gift Shop

Councillor C. Jewett advised that the Audain Museum Gift Shop is offering free shipping for in-person or online shopping.

Squamish Lil'wat Cultural Centre

Councillor C. Jewett advised that he SLCC is offering in-person and online shopping with a 10% discount. She also advised that the catering department are providing delicious meals.

Bratz Biz

Councillor C. Jewett advised that Bratz Biz has had to cancel their market, but purchases can be made online on their website from young artist entrepreneurs.

Councillor Forsyth’s Whistler Public Library Program Update

  • 'Whistler Meditates'
  • 'Photography for Beginners'
  • 'Journaling with Joules'
  • 'Hanukkah'
  • 'Book Club'

Condolences

  • On behalf of Council and the Resort Municipality of Whistler, Mayor J. Crompton shared condolences with the family and friends of Charie Santiago.
  • On behalf of Council and the Resort Municipality of Whistler, Mayor J. Crompton shared condolences with the family and friends of Tony Hosking.
  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor R. Forsyth

    That Council consider giving first and second readings to “Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020”; and

    That Council consider rescinding first and second readings to “Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020”; and

    That Council consider giving first and second readings to “Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020”, as amended; and

    That Council authorize staff to schedule a Public Hearing for “Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020” and “Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020”, as amended;

    That Council direct staff to advise the applicant that before consideration of adoption of “Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020” and “Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020”, as amended, the following matters must be resolved to the satisfaction of the General Manager of Resort Experience:

    1. Registration of a development covenant in favour of the Resort Municipality of Whistler (“RMOW”) to secure development on the lands consistent with the terms described in Administrative Report to Council No. 20-119, Administrative Report to Council No. 20-057 and Development Permit plans to be finalized prior to adoption;
    2. Registration of a housing agreement in favour of the RMOW to regulate purchase rates and to define qualified employees;
    3. Registration of a green building covenant consistent with Council Policy G-23: Green Building Policy;
    4. Receipt of development plans for the proposed park;
    5. Submission of a waste and recycling plan consistent with “Solid Waste Bylaw No. 2139, 2017”;
    6. Modification of existing covenant BT215121 currently registered on title to reflect the revised development scheme;
    7. Confirmation that a Riparian Areas Assessment report regarding Gebhart Creek has been submitted to and approved by the Provincial Authority;
    8. Receipt of an updated Traffic Impact Study that considers traffic movement during peak traffic periods and implementation of any traffic mitigation measures recommended in that study; and further

    That Council authorize the Mayor and Municipal Clerk to execute the necessary legal documents associated with this application.

    CARRIED

Interim General Manager of Resort Experience T. Metcalf stated "I’ve been involved in this project in my personal capacity as a resident of White Gold, and to maintain that separation, I am going to leave for this portion of the meeting".

Interim General Manager of Resort Experience T. Metcalf left the Meeting at 7:10 p.m.

  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor J. Grills

    That Council direct staff to proceed with the White Gold Utility Undergrounding Project, including the next steps of detailed design and construction; and

    That Council direct staff to prepare a Local Service Area Bylaw that will enable the relocation of overhead utility services in the White Gold neighborhood, and prepare the Loan Authorization (White Gold Utility Undergrounding) Bylaw required for this project.

    OPPOSED: (2)Councillor J. Ford, and Councillor C. Jewett
    CARRIED

Interim General Manager of Resort Experience T. Metcalf returned at 8:10 p.m.

Mayor J. Crompton declared a recess of the Meeting at 8:27 p.m.

The Meeting was reconvened at 8:35 p.m.

  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That Council receive Administrative Report 20-121 “WDC Parcel A Project Plan Update”, and

    That Council direct staff to include the $10 million Unsecured Credit Line requested by WDC within the 2021 year of the draft RMOW 2021-2025 Five Year Financial Plan that will be considered by Council later this month, and

    That Council direct staff to prepare Unsecured Credit Line Agreement documents, including relevant terms and conditions to outline the repayment structure and associated schedule, as well as the new credit line’s relationship to the existing WDC liability, and

    That Council direct staff to return to an upcoming regular council meeting as soon as is possible for further Council consideration of the Unsecured Credit Line Agreement.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor A. De Jong

    That Council consider giving third reading to “Zoning Amendment Bylaw (8104 McKeevers Place) No. 2292, 2020”.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That Council receive the regular meeting minutes of the Advisory Design Panel of August 19, 2020 and October 21, 2020.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor A. De Jong

    That "Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020" first and second readings be rescinded.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Grills

    That "Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020" be given first and second readings.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor C. Jewett

    That "Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020" be given first and second readings.

    CARRIED
  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor D. Jackson

    That "Zoning Amendment Bylaw (8104 McKeevers Place) No. 2292, 2020" be given third reading.

    CARRIED
  • Moved ByCouncillor R. Forsyth
    Seconded ByCouncillor A. De Jong

    That Council direct staff to prepare the paperwork for Mayor Crompton’s resignation as a Director from the Board of the Whistler 2020 Development Corporation and that Councillor Forsyth be appointed as a Director to the Board of the Whistler 2020 Development Corporation, effective January 1, 2021, at the next Council Meeting when Mayor Crompton’s resignation is received.

    CARRIED
  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor J. Grills

    That Council direct staff to prepare the paperwork for Councillor Jackson’s resignation as a Director from the Board of the Whistler Housing Authority and that Mayor Crompton be appointed as a Director to the Board of the Whistler Housing Authority, effective January 1, 2021, at the next Council Meeting when Councillor Jackson’s resignation is received.

    CARRIED
  • Moved ByCouncillor J. Ford
    Seconded ByCouncillor A. De Jong

    That correspondence from Lisa Power regarding mask mandate advertising be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from John Sinclair regarding the RMOW budget be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor J. Ford

    That correspondence from Gordon Hlynsky regarding speed control on West Side Road be received and referred to staff.

    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor R. Forsyth

    That correspondence from the following individuals, regarding Zoning Amendment Bylaw (5298 Alta Lake Road) No. 2283, 2020 and Official Community Plan Amendment Bylaw (5298 Alta Lake Road) No. 2289, 2020 be received and referred to staff:

    • Brycen Worden;
    • Chelsea Barnard;
    • Mari Borghesi;
    • Zeljka Worden;
    • Mike and Joan Giannelli;
    • Barb Quinn;
    • Garry Watson;
    • Peter and Sandy Quinn;
    • Russ Quinn;
    • Richard Durrans; and
    • Cheryl Green.
    CARRIED

13.5

  • Moved ByCouncillor A. De Jong
    Seconded ByCouncillor C. Jewett

    That correspondence from Correspondence from the following individuals, regarding the White Gold Utility Undergrounding Project be received and referred to staff:

    • Kevin Sansalone;
    • Melle Sansalone;
    • Bernie Protsch;
    • Kathryn and Eric Stokvis;
    • Lee Ann Ahrens;
    • Patricia Kneller;
    • Paula Rooney;
    • Douglas and Tia Moore;
    • Mike Dempsey;
    • Michael Terrell;
    • Angela Steiner;
    • Colleen and Ian MacDonald;
    • David Metcalf;
    • Gerald and Julie Dempsey;
    • Hanna Steiner;
    • Bob Allison;
    • Bridgette Duckworth;
    • Craig Allars;
    • Corinne Allison;
    • Jeffrey and Donna Green;
    • Deborah Intas;
    • Gordon Ahrens;
    • Juliette Hudson;
    • Kirsty Allars;
    • Max Bruce;
    • Martina Martin;
    • Rob Kavelaars;
    • Sharon and Rob Zwick;
    • Angela Samuda;
    • Brigit Milne;
    • Donna Rooney;
    • Grace Borsari;
    • John Rooney;
    • Stan Sprenger;
    • Sarah Frood;
    • Ian Reith;
    • Lenka Prochazka;
    • Sean and Erin Anderson;
    • Scott Carrell;
    • Angelo Chang;
    • Linda and Gerry Sung and family;
    • Suli Ackhurst;
    • Anthony and Chelsea Duhs;
    • Brett Creed and Fred Sverre;
    • Jacqueline Orenstein;
    • Lisa Black;
    • Nicole Newman;
    • Rob Third and family;
    • Mark Endras;
    • Richard and Karen Potter;
    • Richard Laurencelle;
    • Hugh and Antoinette Oosthuizen;
    • Simon Weller and Amy Beckingham;
    • Elisabeth Littomericzky;
    • Lindsay Myers;
    • Stephanie Petersen;
    • Marc Kazimirski and Michele Ostrow;
    • Claire Thornthwaite and Tom Prochazka; and
    • Karen Ford.
    CARRIED
  • Moved ByCouncillor C. Jewett
    Seconded ByCouncillor A. De Jong

    That the Regular Council Meeting of December 1, 2020 be terminated at 9:01 p.m.

    CARRIED
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